Explanation
Need: The City of Columbus Division of Police was awarded a grant under the FY 2005 Buffer Zone Protection Program (BZPP) grant. These monies are to purchase security equipment for Polaris Fashion Ctr., Easton Town Ctr., Columbus Crew Stadium, Eastland Mall, Nationwide Area and Columbus City Center as approved by the U. S. Department of Homeland Security (DHS). Due to the uniqueness of each of these locations such as landscaping/décor and their already existing contracts with suppliers and security issues involving the equipment being purchased; each location is responsible for obtaining their quotes.
Bid Information: The individual locations are obtaining quotes on the approved equipment. The quotes are being submitted to City of Columbus Division of Police for approval and processing via the conditions of the grant. Due to already existing contracts and/or security issues for each of these locations, it is necessary to waive competitive bidding process and authorize the Director of Department of Public Safety to enter into the necessary contracts for each location identified. Davey Commercial Grounds Management in the amount of $4,000.00 for Crew Soccer Stadium, SimplexGrinnell LP in the amount of $3,500.00 for Nationwide Arena. The total amount for this request is $7,500.00. Ordinance 1944-2006 encumbered $178,509.67.from the Buffer Zone Protection Program grant for these locations and this request is for the final adjustments to the original request.
Contract Compliance No.: SimplexGrinnell 582608861 expires 07/22/2007; Davey Commercial 340176110 expires 11/06/2008.
The listed companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested for this ordinance so that all the requirements of the Buffer Zone Protection Program grant may be completed within the timelines of the grant award.
FISCAL IMPACT:
There is no fiscal impact for the City General Fund Account. No matching funds are required and all grant expenditures will be reimbursed by the awarded grant funds.
Title
To authorize and direct the Public Safety Director to contract for the purchase of security equipment from SimplexGrinnell, and Davey Commercial for the Division of Police, to authorize the expenditure of $7,500.00 from the Buffer Zone Protection Program grant; and to waive the provisions of competitive bidding; and to declare an emergency. ($7,500.00)
Body
WHEREAS, the City of Columbus Division of Police was awarded a grant under the FY 2005 Buffer Zone Protection Program (BZPP) grant; and
WHEREAS, due to the uniqueness of each of these locations such as landscaping/décor and their already existing contracts with suppliers and security issues involving the equipment being purchased; each location is responsible for obtaining their quotes; and
WHEREAS, it is in the best interest of the City that competitive bidding be waived; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase security equipment for selected locations per the terms and conditions of the Buffer Zone Protection Program grant for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Safety Director be and is hereby authorized and directed to enter into contracts for the purchase of security equipment as follows:
Davey Commercial Grounds | $4,000.00 |
SimplexGrinnell LP | $3,500.00 |
Section 2. That in accordance with Section 329.27 of Columbus City Codes, this Council finds it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Codes to permit the aforementioned purchase.
Section 3. That the expenditure of $7,500.00 or so much thereof as may be needed, be and same is hereby authorized as follows:
DIV 30-03 | FUND 220 | OBJ LEVEL (1) 06 | OBJECT LEVEL (3) 6651 | OCA # 336034 | AMOUNT $7,500.00
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.