Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Department of Technology for replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street.
Replacement of the UPS is necessary to protect computer network equipment and the equipment in the studio broadcasting control room and to avoid lengthy outages due to electrical power fluctuations or failures. The current UPS system is past its life expectancy and is not in operation. The project shall consist of, but is not limited to, the removal of an existing Liebert HVAC unit and the existing UPS system and installation of a new HVAC unit and a new UPS system.
Formal bids were solicited and three companies submitted a bid on December 7, 2012 as follows (0 FBE, 0 MBE):
Eagle Electric Service $131,660.00
General Temperature Control, Inc. $178,000.00
Sphere, LLC. $239,293.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, Eagle Electric Service.
Eagle Electric Service Contract Compliance No. 83-0389519, expiration date February 28, 2014.
Fiscal Impact: The cost of this contract is $131,660.00. The current unencumbered cash balance in the Information Services Bond Fund, City Hall Data Center Facility Upgrade is $111,890.00. This legislation authorizes the transfer of $19,770.00 between projects within the Information Services Bond Fund.
Title
To amend the 2012 Capital Improvement Budget; to authorize the City Auditor to transfer funds between projects within the Information Services Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Department of Technology with Eagle Electric Service for replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street; and to authorize the expenditure of $131,660.00 from the Department of Technology, Information Services Bond Fund. ($131,660.00)
Body
WHEREAS, it is necessary for the replacement of the Uninterruptible Power Supply (UPS) at City Hall, to occur; and
WHEREAS, formal bids were solicited and three companies submitted bids; and
WHEREAS, Eagle Electric is the most responsive and responsible bidder, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. This ordinance amends the 2012 Capital Improvement Budget and authorizes the transfer of appropriation and cash within the Information Services Bond Fund, to accommodate for the expenditure authorized by this ordinance.
SECTION 2: That the 2012 Capital Improvement Budget is hereby amended as follows for this expenditure:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bond Fund #514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
Facility Renovation.:
470031-100000 /002 $255,386 $235,616 ($19,770)
City Hall Data Center Facility Upgrade.:
470031-100002 /002 $111,890 $ 131,660 $19,770
SECTION 3: That the City Auditor is hereby authorized and directed to transfer funds and appropriation within the Information Services Bond Fund as follows:
FROM:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 470031| Project Number: 470031-100000| Project Name: Facility Renovation| Obj. Level 1: 06| Obj. Level 3: 6651| Amount: $ 19,770.00 Information Services Bond Funds
TO:
Dept./Div.:47-02| Fund: 514| Sub-fund: 002| OCA Code: 514312| Project Number: 470031-100002| Project Name: City Hall Data Center Facility Upgrade| Obj. Level 1: 06| Obj. Level 3: 6651| Amount: $19,770.00 Information Services Bond Funds
SECTION 4. That the Finance and Management Director is hereby authorized and directed to enter into a contract on behalf of the Department of Technology with Eagle Electric Service for replacement of the Uninterruptible Power Supply (UPS) at City Hall, 90 West Broad Street.
SECTION 5. That the expenditure of $131,660.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 47-02
Project: 470031-100002
Fund: 514
Subfund: 002
OCA Code: 514312
Object Level 1: 06
Object Level 3: 6651
Amount: $131,660.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.