Explanation
BACKGROUND: The Division of Support Services was granted funding through the Franklin County Office of Homeland Security and Justice Programs for the purchase, delivery and installation of one (1) IP Satellite Antenna System (data and internet link), associated accessories, and related support services for the Regional Mobile Command Post Vehicle, owned and operated by the City of Columbus, and located at Fire Station 18. This equipment will enhance and support the daily operations of a myriad of first responder agencies throughout Columbus and the Central Ohio region in the event of an emergency or disaster situation. The City of Columbus and Franklin County entered into an Intergovernmental Agreement, authorized by Resolution No. 169-08 and Ordinance 1691-2006, to enable this type of purchase. The expenditure for this IP Satellite Antenna System in the amount of $24,956.20 will be paid by Franklin County through the Homeland Security Grant (Application #2008-UASI-02).
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid SA003383. Four bids were received as follows:
Bid
1. ComProducts, Inc. dba B & C Communications $24,956.20 (Local)*
2. Nomad Global Communications Solutions, Inc. $24,945.00 (Montana)
3. Network Service Solutions $26,000.00 (Maryland)
4. CDW-G $50,000.00 (Illinois)
******ComProducts, Inc. dba B & C Communications was the best overall compliant bid. This company is the low bid based on a local credit of 1%. All vendors are majority firms.
Contract Compliance: ComProducts, Inc. dba B & C Communications #31-1736030 Expires: 05/28/2011
Emergency Designation: Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.
FISCAL IMPACT: The Grant for this expenditure resides with the Franklin County Office of Homeland Security, and the invoice will be paid directly by the County Agency. There is no fiscal impact for the General Fund or city match required. The Intergovernmental Agreement permits the City of Columbus and Franklin County to make federal sub-grant expenditures.
Title
To authorize and direct the Director of Finance and Management, on behalf of the Division of Support Services, to execute those documents necessary for the purchase, delivery, and installation of one (1) IP Satellite Antenna System, associated accessories, and related support services, with ComProducts Inc. dba B & C Communications, for the Regional Mobile Command Post Vehicle, utilizing the Homeland Security Grant funding, and to declare an emergency. ($0.00)
Body
WHEREAS, the Division of Support Services was awarded a grant from the Franklin County Office of Homeland Security and Justice Programs (Application 2008-UASI-02); and
WHEREAS, the Purchasing Office has advertised and solicited competitive bids for the purchase, delivery, and installation of one (1) IP Satellite Antenna System, associated accessories, and related support services; and
WHEREAS, the Division of Support Services has a need to purchase one (1) IP Satellite Antenna System, associated accessories, and related support services to enhance the daily activities and to provide safety to those first responder agencies throughout Columbus and the Central Ohio region; and
WHEREAS, the Division of Support Services is requesting the Finance and Management Director to execute those documents necessary for the purchase, installation, and delivery of one (1) IP Satellite Antenna System, associated accessories, and related support services, with ComProducts Inc. dba B & C Communications, utilizing the Homeland Security Grant (Application 2008-UASI-02); and
WHEREAS, an emergency exists in the usual daily operations of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to contract for the purchase of this IP Satellite Antenna System, associated accessories, and related support services from the federal sub-grant, thereby preserving the public peace, property, health, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Division of Support Services, be and is hereby authorized and directed to execute those documents necessary with ComProducts, Inc. dba B & C Communications for the purchase, delivery, and installation of one (1) IP Satellite Antenna System, associated accessories, and related support services for first responder agencies throughout Columbus and the Central Ohio region, utilizing the Homeland Security Grant (Application 2008-UASI-02).
SECTION 2. That this agreement is made in accordance with the Columbus City Code, Section 329.06(a).
SECTION 3. That for the purpose stated in Section 1 hereof, the purchase be allowed.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.