Explanation
Background: This legislation authorizes a modification to the design contract with Eriksson Engineering Limited for the Minnesota Avenue, Riverview Drive and Elmore Avenue project. This project will reconstruct each roadway and improve drainage. The project limits for this design contract are Minnesota Avenue from Joyce Avenue to Parkwood Avenue, Riverview Drive from its west terminus to Olentangy River Road and Elmore Avenue from Karl Road to the east corporation limit.
The contract modification is necessary to separate out each roadway so that it can be bid as a separate project, provide additional improvements beyond the original scope of work at the intersection of Riverview Avenue and Olentangy River Road, revise curb ramp designs because ramp design standards have changed since this project was originally awarded and re-design Elmore Avenue to include sidewalks and curbs as required by new city directives. This modification is an addition to the original scope of services but is a continuation of the existing work being performed and would not be practical to contract with a different consultant. Current hourly rates, the overhead rate and the percentage of profit that were negotiated at the beginning of this project were used to determine the amount of this modification. Eriksson Engineering Limited, contract compliance #31-0795972 (expires October 15, 2006), was selected in 2000 in accordance with Chapter 329 for professional service contracts.
Fiscal Impact: The original contract amount was for $317,225.00. This is the first modification. The total cost of this modification is $208,000.00. The total cost of the contract with this modification is $525,225.00.
The Transportation Division budgeted $2.1 million in the 2004 Capital Improvements Budget for Roadway Improvements. This ordinance authorizes $208,000.00, which is budgeted in the Roadway Improvements project as part of the 1995, 1999 Voted Streets and Highways Fund.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule.
Title
To authorize the Public Service Director to modify and increase a design contract with Eriksson Engineering Limited for the Minnesota Avenue, Riverview Drive and Elmore Avenue project for the Transportation Division; to authorize the expenditure of $208,000.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($208,000.00)
Body
WHEREAS, contract EA026038-002 was authorized by Ordinance No. 2059-00, passed September 11, 2000, executed September 26, 2000 and approved by the City Attorney on October 10, 2000; and
WHEREAS, it is necessary to modify this contract to increase the scope of services per the consultant's letter dated May 27, 2004, for the Minnesota Avenue, Riverview Drive and Elmore Avenue project; and
WHEREAS, funds for this contract modification are budgeted and available within the roadway improvement project in the 1995, 1999 Voted Streets and Highways Fund with the summer bond sale; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and increase Contract No. EA026038-002 with Eriksson Engineering Limited, 1523 Chesapeake Avenue, Columbus, OH 43212 to complete the design, construction plans and permits for the Minnesota Avenue, Riverview Drive and Elmore Avenue projects for the Transportation Division in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That for the purpose of paying the cost of the contract modification, the sum of $208,000.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from the Voted 1995, 1999 Streets and Highways Fund, Fund 704, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6682, OCA Code 644385 and Project 530161.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.