City of Columbus - File #: 0788-2006

• File #: 0788-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/12/2006
• In control: Public Service & Transportation Committee
• On agenda: 5/22/2006
• Final action: 5/24/2006
• Title: To authorize the Finance and Management Director to enter into two contracts for the purchase of two vibratory rollers from Nations Rent and two trailers from Rocks Trailer Sales, Incorporated, for $79,400.00 and $9,920.00, respectively, for the Transportation Division; to authorize the expenditure of $89,320.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($89,320.00)

Date	Ver.	Action By	Action	Result
5/24/2006	1	CITY CLERK	Attest
5/23/2006	1	MAYOR	Signed
5/22/2006	1	Columbus City Council	Approved
5/22/2006	1	COUNCIL PRESIDENT	Signed
5/2/2006	1	CITY ATTORNEY	Reviewed and Approved
5/2/2006	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
5/1/2006	1	ODI DIRECTOR	Reviewed and Approved
5/1/2006	1	SERVICE DIRECTOR	Reviewed and Approved
4/28/2006	1	Auditor Reviewer	Reviewed and Approved
4/28/2006	1	CITY AUDITOR	Reviewed and Approved
4/28/2006	1	SERVICE DIRECTOR	Reviewed and Approved
4/27/2006	1	Finance Reviewer	Reviewed and Approved
4/27/2006	1	FINANCE DIRECTOR	Reviewed and Approved
4/27/2006	1	Service Reviewer	Sent for Approval
4/25/2006	1	SERVICE DIRECTOR	Reviewed and Approved
4/17/2006	1	Service Reviewer	Reviewed and Approved
4/12/2006	1	Service Drafter	Sent for Approval

Explanation

The Transportation Division is responsible for maintaining the City's roadway system.  To accomplish this mission the Division requires two vibratory rollers with trailers.  These vibratory rollers will replace rollers that are beyond their useful life.  This purchase is consistent with the Division's equipment purchase program.

Bids for two vibratory rollers with trailers were advertised in the City Bulletin and were received by the Purchasing Office on March 9, 2006 for Bid SA-001932GRW.  The bids for the vibratory roller portion are as follows:

Vendor / Unit Bid / Bid Amount / Status

Nations Rent / Vibromax 365 / $79,400 / majority

Ohio Cat / Caterpillar CB-334E / $88,400 / majority

Nations Rent, contract compliance number 65-0912181 (expires March 3, 2008), met the specifications and was judged to be the lowest responsive, responsible and best bidder.  Their bid price for two units is $79,400.00.  

The bids for the trailer portion are as follows:

Vendor / Unit Bid / Bid Amount / Status

Nations Rent / Felling FT-14L / $13,078 / majority

Ohio Cat / Trailking TK14U / $14,028 / majority

Rocks Trailer Sales, Inc. / Millennium Loader Toter / $9,920/ majority

Rocks Trailer Sales, Incorporated, contract compliance number 31-1032688 (expires April 26, 2008), met the specifications and was judged to be the lowest responsive, responsible and best bidder.  Their bid price for two units is $9,920.00.  

The total cost of this award is $89,320.00.

Fiscal Impact:  Funds are budgeted and available for this expenditure within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Street Equipment project.

Emergency action is requested to ensure that the vibratory rollers loaders and trailers are available for use as soon as possible to enhance worker productivity.

Title

To authorize the Finance and Management Director to enter into two contracts for the purchase of two vibratory rollers from Nations Rent and two trailers from Rocks Trailer Sales, Incorporated, for $79,400.00 and $9,920.00, respectively, for the Transportation Division; to authorize the expenditure of $89,320.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency.  ($89,320.00)

Body

WHEREAS, the Transportation Division is responsible for maintaining the City's roadway system; and

WHEREAS, the Transportation Division is in need of two vibratory rollers with trailers; and

WHEREAS, the Purchasing Office adver advertised and solicited formal bids on March 9, 2006 and selected the the lowest responsive and responsible and best bidder; and

WHEREAS, funds are budgeted and available in the 1995, 1999, 2004 Voted Streets and Highways Fund for this expense; and

WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that it is immediately necessary to purchase two vibratory rollers with trailers to ensure that the vibratory rollers are available for use as soon as possible to enhance worker productivity, thereby preserving the public health, peace, property, safety and welfare; now, therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1.  That the Finance and Management Director be and hereby is authorized to enter into a contract with Nations Rent, 1275 West Mound Street, Columbus, Ohio 43223 for $79,400.00 for the purchase of two vibratory rollers in accordance with the specifications on file in the Purchasing Office.

SECTION 2.  That the Finance and Management Director be and hereby is authorized to enter into a contract with Rocks Trailer Sales, Incorporated, 3908 Jackson Pike, Grove City, Ohio 43123 for $9,920.00 for the purchase of two trailers in accordance with the specifications on file in the Purchasing Office.

SECTION 3.  That the sum of $89,320.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.

SECTION 4.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.