Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Mobile Computing Units for the Police Division, the largest user to and including September 30, 2004. The Purchasing Office opened formal bids on October 21, 1999. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SO901913JAY). FL000036, with Data911 was established in accordance with bid received. Their contract compliance number is 94-3413053. The company is not debarred according to the Excluded Party Listing System of the Federal Government.
1. Amount of additional funds: The estimated annual expenditure for the contract is $150,000. The Police Division must obtain approval to expend from their own budgeted funds for their estimated expenditures.
2. Reason additional needs were not foreseen: An extension is needed to allow the Division of Police additional time to research the technology market for new specifications and to allow for the purchase of extended warranty while the research continues.
3. Reason other procurement processes not used: The same exact product is required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: the cost, terms and conditions are in accordance with original agreement.
FISCAL IMPACT: No funding is required to extend the option contracts. The Police Division must set aside their own funding for their estimated expenditures.
In order to provide uninterrupted service and supply this ordinance is being submitted as an emergency
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Mobile Computing Units, with Data911, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend FL000036 at current prices and conditions to and including September 30, 2004, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL000036 for an option to purchase Mobile Computing Units thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL000036 with Data911 to and including September 30, 2004.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.