Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and increase a contract with Messer Construction Company in the amount of $72,484.80 for additional construction to the new Groves Road Fleet Maintenance Facility to close out the contract and to obtain permanent occupancy. Ordinance No. 1408-2006 passed by City Council on July 31, 2006, and authorized the Fleet Management Division to enter into a contract with Messer Construction Company in the amount of $25,527,000 based upon formal bids received on July 13, 2006.
Earlier this spring Fleet operations moved into the new facility. Various change orders are needed to procure final owner occupancy and have resulted in a need for a final modification of $72,484.80 to increase the construction contract with Messer Construction Company. The modifications include change orders required to meet final inspection for occupancy; items such as ladders on the roof for HVAC inspections, insulating the facility's generator exhaust, adding concrete bollards around exterior HVAC, and acoustic blankets for the generator room. This modification pricing was negotiated by the Fleet Management Division and the construction manager for the project, Smoot Construction. Unit prices and labor rates are based upon costs for materials as well as prevailing wage rates for construction labor. Including this ordinance, there has been a total of three contract modifications to the initial contract for a total modification of $150,484.80 (or less than one percent of the original contract budget awarded).
Emergency action is requested in order to close out the contract and to obtain permanent occupancy.
Fiscal Impact: $93,154.42 remains in the 2008 Capital Improvements Budget for for the fleet maintenance facility. This ordinance authorizes an expenditure of $72,484.80 to modify and increase the construction contract with Messer Construction Company. The original contract with Messer Construction Company was $25,527,000. Ordinance No. 2071-2007 was approved by City Council on December 13, 2007, which authorized a contract modification of $65,000.00 for other construction delays due to wet weather. An additional $13,000 was added from the original Auditor's Certificate. The total contract amount after this modification will be $25,677,484.80.
Messer Construction Company CC# 310740877, Expiration July 30, 2010.
Title
To authorize the Finance and Management Director to modify and increase a contract with Messer Construction Company for the construction to the fleet maintenance facility to close out the contract and to obtain permanent occupancy, to authorize the expenditure of $72,484.80 from the Fleet Management Services Fund; and to declare an emergency. ($72,484.80)
Body
WHEREAS, the Fleet Management Division has a contract with Messer Construction Company for additional construction to the new fleet maintenance facility to close out the contract and to obtain permanent occupancy at 4211 Groves Road; and
WHEREAS, due to various construction change orders, there is a need to increase the construction contract amount with Messer Construction Company; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to increase a contract with Messer Construction Company in order to obtain permanent occupancy in the new fleet maintenance facility, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase a contract with Messer Construction Company for additional construction to the new fleet maintenance facility to obtain permanent occupancy for the Fleet Management Division.
SECTION 2. That the expenditure of $72,484.80, or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
Sub-Fund: 002
Project: 550001
OCA Code: 645455
Object Level 1: 06
Object Level 3: 6604
Amount: $72,484.80
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.