Explanation
Background:
Recreation and Parks accepted a grant from the Ohio Department of Natural Resources (ODNR), ordinance 1264-2010, which will be used to fund this project. Bids were received by the Recreation and Parks Department on June 14, 2011 for the Sharon Meadows Park Project as follows:
Status Base Bid Amount
M&D Blacktop MAJ $131,400
Builderscape MAJ $182,213
McDaniels Construction MBE $193,387
Jess Construction MAJ $233,600
Ansol Icee, Inc. MAJ $162,400 (they did not include ALT #1)
Project work consists of:
Base Bid - Demolition of a portion of existing parking lot, removal of existing debris on site, shrub removal, clearing and seeding an area of the former parking lot, and preparing and striping of the remaining portion of the parking lot. It also includes construction of asphalt loop walk, installation of trees, site furnishings, parking blocks, a playground with a 14' x 17' safety surfaced area, and other such work as may be necessary to complete the contract in accordance with the plans and specifications. All allowances are to be included in the above base bid.
Alternate #1 - A 48' x 28' safety surfaced area underneath the swingset as part of the playground plan.
Principal Parties:
Pavement Protectors, Inc. dba M&D Blacktop Sealing
Chad Bernsdorf (Contact)
2020 Longwood Ave
Grove City, OH 43123
614-875-9989 (Phone)
311131599 Contract compliant through: 6/24/2012
10+ (Columbus Employees)
Emergency Justification:
An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that work may proceed as quickly as possible to be constructed during the fall construction season.
Fiscal Impact:
Recreation and Parks Grant Fund #286 $112,500
Recreation and Parks Voted Bond Fund #746 $32,500
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Sharon Meadows Park Project; to authorize the expenditure of $131,400.00 and a contingency of $13,600.00 for a total of $145,000.00 from the Recreation and Parks Bond Fund and a grant from the Ohio Department of Natural Resources; and to declare an emergency. ($145,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on June 14, 2011 and the contract for the Sharon Meadows Park Project 2011 will be awarded to Pavement Protectors, Inc., dba M&D Blacktop Sealing, on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Sharon Meadows Park Project 2011 so that that work may proceed as quickly as possible to be constructed during the fall construction season; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Pavement Protectors, Inc., dba M&D Blacktop Sealing, for the Sharon Meadows Park Project in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $145,000.00, or so much thereof as may be necessary, be and is hereby authorized to pay the cost thereof as follows:
Recreation and Parks Grant Fund #286 $112,500
OCA#511057, Grant # 511057, Object Level 3# 6621
Recreation and Parks Voted Bond Fund#746 $32,500
OCA#761704, Project #510017-100004, Object Level 3# 6621
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.