Explanation
BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects for the City. The staffing costs for the Office of Construction Management are initially expensed to the General Fund; however the portion that is project-specific can be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund when the General Fund has incurred expenses more appropriate to capital improvement funding. Most recently, Ordinance No. 0561-2011, passed April 27, 2011, authorized $361,482.14 for this purpose. The Office of Construction Management tracks the hours each employee works on individual projects and bills these hours to the proper capital project. This process reimburses the General Fund for the portion of staff time attributable to capital projects.
Emergency action is requested so that reimbursement of the General Fund can occur as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Fiscal Impact: This expenditure is budgeted and available within various Capital Funds. This ordinance authorizes the expenditure of $464,200.00, or so much thereof, as may be necessary for this purpose. Certain of these expenditures are contingent on the July 2012 Bond Sale
Title
To authorize the Finance and Management Director to expend $464,200.00, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred by the Office of Construction Management; to amend the 2012 Capital Improvement Budget; to authorize expenditures from various Capital Funds; and to declare an emergency. ($464,200.00)
Body
WHEREAS, the Office of Construction Management employs personnel engaged in construction and building renovation activities; and
WHEREAS, these costs can be capitalized; and
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget and to transfer cash between projects within various Capital Funds, to provide sufficient funding in the appropriate areas of expense; and
WHEREAS, it is necessary to authorize this expenditure in order to provide adequate operating resources for the Office of Construction Management; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to reimburse the General Fund, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to expend $464,200.00, or so much thereof as may be necessary, to reimburse the General Fund for construction and building renovation expenses incurred in connection with the capital improvements program.
SECTION 2. That the City Auditor is hereby authorized to transfer $53,700 within the Department of Public Service, Dept./Div. No. 59-01, as follows:
Transfer From:
Fund Project Project Name OCA Code Object Level 3 Amount
704 530161-100013 Roadway Imps - SCMRF Reimb (Carryover) 746113 06-6600 $13,700
703 520004-100005 Alum Creek Remediation - Facility Improvements 730405 06-6600 $40,000
Total $53,700
Transfer To:
Fund Project Project Name OCA Code Object Level 3 Amount
704 540003-100003 Computerized Signals - TMC Relocation (Carryover) 740303 06-6621 $10,500
704 590130-100016 Facilities - Salt Barn Roofs (Carryover) 743016 06-6621 $2,000
704 590130-100004 Facilities - Roberts Road Outpost (Carryover) 741304 06-6621 $1,000
704 530161-100088 Road Imps - Materials Testing & Inspection (Carryover) 746188 06-6621 $200
703 520756-100001 Morse Rd Renovations - Morse Road Transfer Station 735601 06-6600 $40,000
Total $53,700
SECTION 3. That the 2012 Capital Improvement Budget Authorized by Ordinance 0368-2012 be amended as follows to provide sufficient authority for this reimbursement as follows:
Fund Project Project Name Current CIB Amended Amt CIB Revised
704 530161-100013 Roadway Imps - SCMRF Reimb $693,758 ($13,700) $680,058
704 540003-100003 Computerized Signals - TMC Relocation $0 $10,500 $10,500
704 590130-100016 Facilities - Salt Barn Roofs $478,100 $2,000 $480,300
704 590130-100004 Facilities - Roberts Road Outpost $0 $1,000 $1,000
704 530161-100088 Roadway Imps - Materials Testing Inspection $0 $200 $200
703 520004-100005 Alum Creek Remediation - Facility Improvements $500,000 ($40,000) $460,000
702 520756-100001 Morse Rd Renovations - Morse Road Transfer Station $0 $40,000 $40,000
SECTION 4. That the expenditure of $464,200, or so much thereof as may be necessary, be and is hereby authorized from various Capital Funds, to pay the cost thereof as follows:
See Attached File: 2012 Construction Mgt Reimb Ord.xls.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.