Explanation
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Topcon Solutions, Inc for the purchase of Autodesk Software Suite Licensing and Support services for a total cost of $168,892.00.
Autodesk software is used by various citywide agencies for mapping, and to create and/or update shop drawings and architectural plans; making it easier to share data with customers, agencies, consultants and other parties with whom agencies interact. This ordinance will enable City departments to continue receiving updated versions of Autodesk software and access technical support services.
The Department of Technology solicited Information for Bids for the Autodesk Software Suite Licensing and Support services contract. The project was formally advertised on the Vendor Services website from December 29, 2025, to January 20, 2026. The city received eight (8) responses on January 20, 2026. The responding firms were:
Company Name Bid Amount City/State
|
Topcon Solutions Inc |
$168,892.00 |
Carol Stream, IL |
|
GovConnection, Inc |
$169,157.05 |
Merrimack, NH |
|
Concourse Tech Inc |
$ 173076.55 |
New York, NY |
|
Arif International Corp |
$173,125.55 |
Fremont, CA |
|
Umer Muhammad |
$173,647.43 |
Austin, TX |
|
vPrime Tech Inc |
$176,916.74 |
Houston, TX |
|
Digital Net Solution |
$177,956.63 |
Bronx, NY |
|
Software Information Resource Corp |
$178,078.82 |
Washington, DC |
Award is to be made to Topcon Solutions Inc as the lowest responsive and responsible and best bidder for their bid of $168,892.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Topcon Solutions Inc.
The term of this agreement shall be from April 1, 2026 to March 31, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms.
CONTRACT COMPLIANCE
Vendor Name: Topcon Solutions Inc
Vendor Acct. #: 034995
CC-034995; Expiration Date 10/25/2026
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $168,892.00.
EMERGENCY DESIGNATION
Emergency designation is requested in order to ensure a confirmed Purchase Order is received prior to expiration of the current term ending March 31, 2026. Third party suppliers were unable to obtain quotes from Autodesk for renewal until 90 days before term expiration.
Title
To authorize the Director of the Department of Technology to enter into a contract with Topcon Solutions Inc for the purchase of Autodesk Software Suite Licensing and Support services, and to authorize the expenditure of $168,892.00 from the Department of Technology, Information Services Operating fund; and to declare an emergency. ($168,892.00)
Body
WHEREAS, the Department of Technology has a need for Autodesk Software Suite Licensing and Support services; and
WHEREAS, Autodesk software is used by various citywide agencies for mapping, and to create and/or update shop drawings and architectural plans; making it easier to share data with customers, agencies, consultants and other parties with whom agencies interact.; and
WHEREAS, DoT solicited bids via RFQ031889 for the purchase of the above-described software support, and award is to be made to Topcon Solutions Inc as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Topcon Solutions Inc for the purchase of Autodesk Software Suite Licensing and Support services at a cost of $168,892.00; and
WHEREAS, the term of this agreement shall be from April 1, 2026 to March 31, 2027. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same terms and conditions as those set forth, the services may be continued for three (3) additional one-year terms; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Technology in that it is immediately necessary to authorize the Director to enter into contract with Topcon Solutions Inc for Autodesk Services to ensure a confirmed Purchase Order prior to the March 31, 2026 expiration date, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with Topcon Solutions, Inc for the purchase of Autodesk Software Suite Licensing and Support services at a cost of $168,892.00, for a one (1) year term, starting on April 1, 2026 and ending March 31, 2027. The services may be renewed for three (3) additional one-year terms.
SECTION 2. That the expenditure of $168,892.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 0280-2026 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.