Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify a design contract with Burgess and Niple, Inc. for the Roadway Improvements - Downtown Action Plan Project. This project is being designed to implement concepts from the 2010 Downtown Columbus Strategic Plan. The concepts include providing on-street parking on High Street, converting Front Street to two-way operation north of Broad Street, reducing the number of travel lanes on Broad Street and including complete streets concepts, evaluating the one-way pairs for complete streets concepts, and reviewing on-street parking throughout downtown.
The Central Ohio Transit Authority (COTA) will be contributing $15,000.00 for this modification. This ordinance also authorizes the Director of Public Service to enter into a contribution agreement with COTA and accept these funds to be utilized for this design modification.
This planned modification is needed to authorize additional funding to complete tasks included in the scope of services for this project. Ordinance 1398-2011 authorized funding for the initial project tasks
The original amount of this contract authorized in ordinance 1398-2011 was $500,000.00 (EL012184)
The amount of this modification number 1 is $515,000.00
The Total amount of the contract, including this modification is $1,015,000.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Burgess and Niple.
2. CONTRACT COMPLIANCE
The contract compliance number for Burgess and Niple, Inc. is 31-0885550 and expires 11/26/2012.
3. PLANNED CONTRACT MODIFICATION
This is a planned contract modification as described in ordinance 1398-2011 to fund the remaining tasks for this project.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow the project schedule for this contract to proceed as scheduled.
5. FISCAL IMPACT
Funding for this expense is budgeted in the 2012 Capital Improvement Budget within the Streets and Highways G.O. Bonds Fund. Funding in the amount of $15,000.00 will be contributed by COTA and is available within Fund 766.
Title
To authorize the Director of Public Service to modify an existing contract with Burgess and Niple, Inc. for the Roadway Improvements - Downtown Action Plan contract and to enter into a contribution agreement with COTA to accept and utilize funding for this project; to amend the 2012 C.I.B; to appropriate the COTA funds within the Street and Highway Improvement Fund; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $515,000.00 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund for the Division of Mobility Options; and to declare an emergency. ($515,000.00)
Body
WHEREAS, ordinance 1398-2011 authorized the Director of Public Service to enter into contract with Burgess and Niple, Inc. for the Roadway Improvement - Downtown Action Plan project in the amount of $500,000.00; and
WHEREAS, it is necessary to execute a planned design modification to this contract to complete the tasks needed to implement concepts from the 2010 Downtown Columbus Strategic Plan. These concepts include items such as providing on-street parking on High Street, converting Front Street to two-way operation north of Broad Street, reducing the number of travel lanes on Broad Street, including complete streets concepts, evaluating the one-way pairs for complete streets concepts, and reviewing on-street parking throughout downtown; and
WHEREAS, a satisfactory proposal has been received by Burgess and Niple, Inc. for this modification; and
WHEREAS, COTA will be contributing $15,000.00 for the purpose of funding a portion of this modification;
WHEREAS, it is necessary to enter into a contribution agreement with COTA to accept and utilize these funds; and
WHEREAS, it is necessary to amend the 2012 Capital Improvement Budget to establish authority in the correct projects; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to pass this ordinance as an emergency measure because of the need to meet the project schedule for improvements to downtown roadways; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into a contribution agreement with COTA to accept funding and authorize the use of those funds for this modification.
SECTION 2. That the Director of Public Service be and is hereby authorized to execute a planned contract modification with Burgess and Niple, Inc., 5085 Reed Road, Columbus, OH 43220, to increase the authorized expenditure amount for this project by $515,000.00 for continued design services required for this project.
SECTION 3. That the 2012 C.I.B. be amended due to the receipt of funds from COTA for this project and to establish sufficient authority in the correct projects as follows:
Fund / Project / Project Name / Current CIB Amount / amendment amount / CIB amount as amended
766 / 530161-100021 / Roadway Improvements - Downtown Action Plan (Street & Highway Imp Carryover) / $0.00 / $15,000.00 / $15,000.00
704 / 530161-100073 / Roadway Improvements - Tech Center South / Techneglas (Voted Carryover) / $994,566.00 / ($500,000.00) / $494,566.00
704 / 530161-100021 / Roadway Improvements - Downtown Action Plan (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
704 / 530161-100021 / Roadway Improvements - Downtown Action Plan (Voted 2008) / $1,500,000.00 / ( $500,000.00) / $1,000,000.00
704 / 530161-100073 / Roadway Improvements - Tech Center South / Techneglas (Voted 2008) / $500,000.00 / $500,000.00 / $1,000,000.00
SECTION 4. That the transfer of cash and appropriation within The Streets and Highways G.O. Bonds Fund, 704, be authorized for the Division of Mobility Options, Dept-Div 59-10, as follows:
Transfer From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100073 / Roadway Improvements - Tech Center South / Techneglas / 06-6600 / 530073 / $500,000.00
Transfer To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100021 / Roadway Improvements - Downtown Action Plan / 06-6600 / 746121 / $500,000.00
SECTION 5. The sum of $15,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530161-100021 / Roadway Improvements - Downtown Action Plan / 06-6682 / 766121 / $15,000.00
SECTION 6. That the expenditure of $515,000.00 is hereby authorized for the above described modification as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530161-100021 / Roadway Improvements - Downtown Action Plan / 06-6682 / 746121 / $500,000.00
766 / 530161-100021 / Roadway Improvements - Downtown Action Plan / 06-6682 / 766121 / $15,000.00
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.