Explanation
This legislation authorizes the Director of Public Utilities to renew an existing contract for liquid land application of biosolids with regional storage services with Synagro Central, LLC. This contract provides for the application of sewage sludge for agricultural purposes at the Division of Sewerage and Drainage (DOSD) Compost Facility and Southerly and Jackson Pike Wastewater Treatment Plants. The work generally shall include agronomic land application of up to 10% total solids (TS) liquid biosolids, tank pumping and cleaning services, and the transport of 25% TS dewatered biosolids cake. The Contractor is responsible for professional management of the program, which includes preparing site authorization requests, samples, daily activity reports, weekly progress reports, and invoices and submitting this information to the City’s Project Manager.
The Department of Public Utilities solicited a Request for Proposals (RFP) in accordance with the relevant provisions of Chapter 329 of City Code relating to professional service contracts (Solicitation SA003857). Two hundred forty-seven (247) vendors were solicited and two proposals were received and opened on April 15, 2011. Discussions and negotiations with the selected firm resulted in the award of the contract to Synagro Central, LLC.
The original contract (Ordinance 2893-2015) was in effect for one (1) year to and including August 4, 2016. The contract language allows the Department of Public Utilities to extend the contract for nine (9) additional years, on a year-to-year basis, contingent upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council. This will be the 11th renewal of the contract and will extend the contract term to and including August 4, 2024. If unforeseen issues or difficulties are encountered that require additional funding, a modification would be requested.
Original Contract - $400,000.00 (EL017367) Ord 1279-2015
Modification #1 - $451,108.00 (PO001692) Ord 2893-2015
Modification #2 - $800,000.00 (PO025699) Ord 0768-2016
Modification #3 - $800,000.00 (PO074762) Ord 2031-2017
Renewal #4 - $400,000.00 (PO134953) Ord 1438-2018
Renewal #5 - $400,000.00 (PO175740) Ord 1077-2019
Renewal #6 - $400,000.00 (PO203539) Ord 2505-2019
Renewal #7 - $150,000.00 (PO220569) Ord 3019-2019
Renewal #8 - $800,000.00 (PO230320) Ord 0797-2020
Renewal #9 - $800,000.00 (PO291895) Ord 1648-2021
Renewal #10 - $800,000.00 (PO335982) Ord 1507-2022
Renewal #11 - $400,000.00 (Pending)
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal #11 is ADD $400,000.00. Total contract amount to date including this modification is $6,601,108.00.
2. Reasons additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. This renewal is to provide the additional funding necessary for the payment of services to be provided through August 4, 2023.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How cost was determined: The cost, terms, and conditions are in accordance with the original agreement.
SUPPLIER:
Synagro Central LLC | Federal EIN 76-0612568 | D365 Vendor #010213 | Expires 5/11/2025
Synagro Central LLC does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$400,000.00 is budgeted and needed for this contract renewal.
$172,676.97 has been spent in 2023
$332,038.16 was spent in 2022
$795,907.68 was spent in 2021
Title
To authorize the Director of Public Utilities to renew the contract with Synagro Central, LLC to provide liquid land application of biosolids with regional storage services for the Division of Sewerage and Drainage, and to authorize the expenditure of $400,000.00 from the Sewer Operating Sanitary Fund; and to declare an emergency ($400,000.00)
Body
WHEREAS, the Department of Public Utilities has a contract with Synagro Central, LLC to provide liquid land application of biosolids with regional storage services for the Division of Sewerage and Drainage, specifically, agronomic land application of up to 10% total solids (TS) liquid biosolids, tank pumping and cleaning services, and the transport of 25% TS dewatered biosolids cake; and
WHEREAS, the Department of Public Utilities solicited a Request for Proposals (Solicitation SA003857) in accordance with the relevant provisions of Chapter 329 of the City Code relating to professional service contracts and two proposals were received and opened on April 15, 2011; and
WHEREAS, discussions and negotiations with the selected firm resulted in the award of the contract to Synagro Central, LLC; and
WHEREAS, the term of the contract was for a period of one (1) year from the date of execution by the City of Columbus and allows for nine (9) one (1) year extensions on a year-to-year basis; and
WHEREAS, the contract shall not automatically renew and future year funding is contingent upon mutual agreement of the parties, availability of budgeted funds, and approval of City Council; and
WHEREAS, the contract is utilized by the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and the Compost Facility; and
WHEREAS, the Department of Public Utilities wishes to renew the contract with Synagro Central, LLC to extend the term to and including August 4, 2024 and provide the funding necessary for the provision of services through this date; and
WHEREAS, the expenditure of $400,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Public Utilities to renew the contract with Synagro Central, LLC for liquid land application of biosolids with regional storage services, without delay, to provide uninterrupted services for liquid land application of biosolids; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to renew contract #EL017367 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, for liquid land application of biosolids with regional storage services for the Division of Sewerage and Drainage at its Compost Facility and Southerly and Jackson Pike Wastewater Treatment Plants. Total amount of renewal #10 is ADD $400,000.00. Total contract amount to date including this renewal is $6,601,108.00
SECTION 2. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract renewals.
SECTION 3. That the expenditure of $400,000.00 or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.