Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for water treatment chemicals with the companies listed below. The Division of Power and Water needs to establish Blanket Purchase Orders, based on these current contracts, for the purchase of water treatment chemicals during 2008. It is requested that this ordinance be handled in an emergency manner in order to receive an uninterrupted supply of water treatment chemicals. None of the vendors listed below have certified MBE/FBE status.
Contract Compliance#/
Vendor Contract # Expiration
Bonded Chemicals, Inc. FL003910 61-1162384 (08/18/10)
Envirotrol (now Siemens Water Technologies Corp) FL002994 04-3063901 (11/13/08)
Shannon Chemical FL003481 23-1856793 (03/12/09)
FISCAL IMPACT: Funds are budgeted and available in the 2008 Water System Operating Fund's Budget to fund this purchase which totals $660,000.00. Also, this ordinance authorizes the transfer of funds between Object Levels, to accommodate the expenditure authorized by this ordinance.
$ 12,394,189.00 was expended for chemicals during 2007.
$ 9,891,272.00 was expended for chemicals during 2006.
Title
To authorize the City Auditor to transfer $660,000.00 between Object Levels within the Water system Operating fund; to authorize the Director of Finance and Management to establish Blanket Purchase Orders, for water treatment chemicals, from established Universal Term Contracts with Bonded Chemicals, Envirotrol (now Siemens), and Shannon Chemical for the Division of Power and Water, to authorize the expenditure of $660,000.00 from Water Systems Operating Fund; and to declare an emergency. ($660,000.00)
Body
WHEREAS, the Purchasing Office has established Universal Term Contracts for water treatment chemicals, and
WHEREAS, the Division of Power and Water has a need to transfer $660,000.00 between Object Levels in the 2008 Water System Operating Fund's Budget. Funds for this transfer have been identified in the third quarter review and are available in the Object Level One: 01; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Finance and Management to establish Blanket Purchase Orders, for water treatment chemicals, in an emergency manner in order to receive an uninterrupted supply of water treatment chemicals, based on the above mentioned current Universal Term Contracts, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor be and is hereby authorized and directed to transfer $660,000.00 between object levels within the 2008 Water System Operating Fund's Budget as follows:
From: Div.: 60-09| Fund: 600 | OCA Code: 602466 | Object level One: 01| Object level Three: 1000|
Amount: $300,000.00
From: Div.: 60-09| Fund: 600 | OCA Code: 602482 | Object level One: 01| Object level Three: 1000|
Amount: $100,000.00
From: Div.: 60-09| Fund: 600 | OCA Code: 602524 | Object level One: 01| Object level Three: 1000|
Amount: $100,000.00
From: Div.: 60-09| Fund: 600 | OCA Code: 603001 | Object level One: 01| Object level Three: 1000|
Amount: $160,000.00
Total: $660,000.00
To: Div.: 60-09| Fund: 600 | OCA Code: 602417| Object level One: 02| Object level Three: 2204|
Amount: $199,000.00
To: Div.: 60-09| Fund: 600 | OCA Code: 602474| Object level One: 02| Object level Three: 2204|
Amount: $380,000.00
To: Div.: 60-09| Fund: 600 | OCA Code: 602532| Object level One: 02| Object level Three: 2204|
Amount: $81,000.00
Total: $660,000.00
Section 2. That the Director of Finance and Management be and is hereby authorized to establish Blanket Purchase Orders, for water treatment chemicals, from current Universal Term Contracts, for the Division of Power and Water, Department of Public Utilities, as follows:
Vendor/ OCA
Chemical UTC # Code OBL 3 Amount
Bonded Chemicals FL003910 602417 2204 $56,000.00
Sodium Hypochlorite
Exp. March 31, 2011
Envirotrol (now Siemens) FL002994 602417 2204 $143,000.00
Powdered Activated Carbon 602474 2204 56,000.00
Exp. March 31, 2009 199,000.00
Shannon Chemical FL003481 602474 2204 $324,000.00
Zinc Orthophosphate 602532 2204 81,000.00
Exp. March 31, 2010 405,000.00
Grand Total $660,000.00
Section 3. That to pay the cost thereof, the expenditure of $660,000.00, or as much thereof as may be needed, is hereby authorized from Water Works Fund 600, Department 60-09, Object Level One 02, as follows:
OCA
Code OBL 3 Amount
602417 2204 199,000.00
602474 2204 380,000.00
602532 2204 81,000.00
Grand Total $660,000.00
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.