Explanation
This ordinance provides an additional $308,000.00 to prevent inspection deficits for 12 projects and 1 grant within the Transportation Division Capital Improvement Program. These projects include the NCR - Street Furniture, Parsons Avenue Alley, Gay Street Phase I, Sawmill/Billingsly, Curb Ramp Ponding Mitigation 2006, High Street Resurfacing and Bridge Project, Resurfacing 2006 Project 1, Oaklawn Street/Piedmont Road, Slurry Seal - 2006, Resurfacing 2006 Project 2, 2006 Raised Pavement Markers, Traffic Calming 2003, and the Demorest Road/Sullivant Avenue Grant.
These projects require additional construction inspection funds for varying reasons including project modifications which did not include additional construction inspection funding, additional work being added to the original project due to the projects being under budget without increasing construction inspection funding.
Fiscal Impact: $722,510.00 has been made available from cancelled construction inspection encumbrances for construction contracts that have been completed. $308,000.00 of these funds will be used for supplementing construction inspection expenses for the projects in this ordinance.
This legislation amends the 2007 C.I.B, transfers funds between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund and transfers funds from the 1995, 1999, 2004 Voted Streets and Highways Fund to the Local Transportation Improvement Fund and appropriated within Fund 763 consistent with where the original construction inspection expenses were incurred. Finally, it authorizes the expenditure of $308,000.00 for construction inspection.
Emergency action is requested in the interest of maintaining proper accounting and Fund integrity in a timely manner.
Title
To amend the 2007 C.I.B; to authorize the City Auditor to transfer $162,712.25 between projects within the 1995, 1999, 2004 Voted Streets and Highways Fund; to authorize the City Auditor to transfer $110,000.00 between Funds; to authorize the appropriation of $110,000.00 within the Local Transportation Improvement Fund; to authorize the expenditure of $198,000.00 from the 1995, 1999, 2004 Voted Streets and Highways Fund and $110,000.00 from the Local Transportation Improvement Fund for outstanding construction inspection charges for the Transportation Division; to authorize the Public Service Director to pay these construction inspection charges; and to declare an emergency. ($308,000.00)
Body
WHEREAS, capital improvement projects undertaken by the Transportation Division generally include an inspection component; and
WHEREAS, the amount encumbered for inspection is ordinarily an estimate based on the project's construction expense; and
WHEREAS, the actual inspection amounts charged are subject to many variables including but not limited to modifications to contracts due to expanded project scope, unforeseen conditions, weather, construction change orders, urban versus rural location and so on; and
WHEREAS, in order to prevent a net inspection deficit additional construction inspection funds must be encumbered; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division, Public Service Department, in that it is immediately necessary to provide $308,000.00 to prevent inspection deficits on various projects in order to maintain proper accounting and Fund integrity in a timely manner, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
440005 / Urban Infrastructure (Carryover) / $3,280,519.00 (Carryover) / $92,027.00 (Carryover) / $3,372,546.00 (Carryover)
530034 / Spring Sandusky Interchange (Carryover) / 0.00 (Carryover) / $44,471.00 (Carryover) / $44,471.00 (Carryover)
530050 / Clintonville - Matching Funds (Carryover) / $91,791.00 (Carryover) / $135,036.00 (Carryover) / $226,827.00 (Carryover)
530104 / Alley Rehabilitation (Carryover) / $0.00 (Carryover) / $8,966.00 (Carryover) / $8,966.00 (Carryover)
530282 / Resurfacing (Carryover) / $11,929,654.00 (Carryover) / $346,492.00 (Carryover) / $12,276,146.00 (Carryover)
530301 / Bridge Rehabilitation (Carryover) / $1,311,517.00 (Carryover) / $1,750.58 (Carryover) / $1,313,268.00 (Carryover)
530790 / Sidewalk Program (Carryover) / $493,499.00 (Carryover) / $248,757.00 (Carryover) / $742,256.00 (Carryover)
540011 / Raised Pavement Markers (Carryover) / $131,671.00 (Carryover) / $3,288.00 (Carryover) / $134,959.00 (Carryover)
590109 / Mound/Souder (Carryover) / $224,292.00 (Carryover) / $31,713.00 (Carryover) / $256,005.00 (Carryover)
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended to provide for construction inspection funding as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
440005 / Urban Infrastructure (Carryover) / $3,372,546.00 (Carryover) / ($6,000.00) (Carryover) / $3,366,546.00 (Carryover)
530058 / NCR (Carryover) / $4,443,894.00 / $6,000.00 (Carryover) / $4,449,894.00 (Carryover)
530034 / Spring Sandusky Interchange (Carryover) / $44,471.00 (Carryover) / ($44,471.00) (Carryover) / $0.00 (Carryover)
530050 / Clintonville - Matching Funds (Carryover) / $226,827.00 (Carryover) / ($110,530.00) (Carryover) / $116,297.00 (Carryover)
540011 / Raised Pavement Markers (Carryover) / $134,959.00 (Carryover) / $713.00 (Carryover) / $135,672.00 (Carryover)
530161 / Roadway Improvements (Carryover) / $5,677,427.00 / $155,000.00 (Carryover) / $5,832,427 (Carryover)
530104 / Alley Rehabilitation (Carryover) / $8,966.00 (Carryover) / ($1,000.00) (Carryover) / $7,966.00 (Carryover)
590105 / Pedestrian Safety (Carryover) / $2,679,571.00 (Carryover) / $1,000.00 (Carryover) / $2,680,571.00 (Carryover)
SECTION 3. That the City Auditor be and hereby is authorized to transfer $162,712.25 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
440005 / UIRF / 06/6600 / 644385 / $6,000.00
530034 / Spring Sandusky Interchange / 06/6600 / 644385 / $44,470.09
530050 / Clintonville - Matching Funds / 06/6600 / 644385 / $110,529.91
530104 / Alley Rehabilitation / 06/6600 / 644385 / $1,712.25
Total Transfer From: $162,712.25
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530058 / NCR / 06/6600 / 644385 / $6,000.00
530161 / Roadway Improvements / 06/6600 / 644385 / $155,000.00
540011 / Raised Pavement Markers / 06/6600 / 644385 / $712.25
590105 / Pedestrian Safety Improvements / 06/6600 / 644385 / $1,000.00
Total Transfer To: $162,712.25
SECTION 4. That the City Auditor be and hereby is authorized to transfer $110,000.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530161 / Roadway Improvements / 06/6600 / 644385 / $110,000.00
Total Transfer From: $110,000.00
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530161 / Roadway Improvements / 10/5501 / 644385 / $110,000.00
Total Transfer To: $110,000.00
SECTION 5. That the City Auditor be and hereby is authorized to transfer $110,000.00 between Funds as follows:
TRANSFER FROM
fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 530161 / Roadway Improvements / 10/5501 / 644385 / $110,000.00
Total Transfer From: $110,000.00
TRANSFER TO
fund / grant # / grant / Object Level One/Object Level Three Codes / OCA Code / amount
763 / 560006 / Demorest/Sullivant / 80/0886 / 560006 / $110,000.00
Total Transfer To: $110,000.00
SECTION 6. That the sum of $110,000.00 be and hereby is appropriated from the unappropriated balance of the Local Transportation Improvement Fund, Fund 763, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2007, to the Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6687, OCA Code 560006 and Grant 560006.
SECTION 7. That the monies appropriated in Sections 6 above shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 8. That the Public Service Director be and hereby is authorized to pay outstanding construction inspection charges totaling $308,000.00 for the Transportation Division as follows:
Fund / project / project / encumbrance / OCA Code / additional inspection required
704 / 530058 / Street Furniture / EL006078 / 644385 / $2,000.00
704 / 530058 / Parsons Avenue Alley / EL006392 / 644385 / $4,000.00
704 / 530161 / Gay Street - Phase I / EL006396 / 644385 / $20,000.00
704 / 530161 / Sawmill/Billingsley / EL006916 / 644385 / $20,000.00
704 / 530161 / Curb Ramp Ponding Mitigation / EL006959 / 644385 / $5,000.00
704 / 530282 / High Street Resurfacing and Bridge / EL006981 / 644385 / $45,000.00
704 / 530282 / Resurfacing 2006 - Project 1 / EL006007 / 644385 / $30,000.00
704 / 530282 / Oaklawn Street/Piedmont Road / EL006002 / 644385 / $50,000.00
704 / 530282 / Slurry Seal 2006 / EL006121 / 644385 / $1,000.00
704 / 530282 / Resurfacing 2006 - Project 2 / EL006343 / 644385 / $16,000.00
704 / 540011 / 2006 Raised Pavement Markers / EL006933 / 644385 / $4,000.00
704 / 590105 / Traffic Calming 2003 / 644385 / $1,000.00
Total $198,000.00
Fund / Grant# / grant / encumbrance / OCA Code / additional inspection required
763 / 560006 / Demorest Road/Sullivant Avenue / EL005915 / 560006 / $110,000.00
Total $110,000.00
SECTION 9. That for the purpose of paying these construction inspection costs, the sum of $308,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund / project / project / encumbrance / OCA Code / OL1/OL3 Code / Additional inspection required
704 / 530058 / Street Furniture / EL006078 / 644385 / 06/6687 / $2,000.00
704 / 530058 / Parsons Avenue Alley / EL006392 / 644385 / 06/6687 / $4,000.00
704 / 530161 / Gay Street - Phase I / EL006396 / 644385 / 06/6687 / $20,000.00
704 / 530161 / Sawmill/Billingsley / EL006916 / 644385 / 06/6687 / $20,000.00
704 / 530161 / Curb Ramp Ponding Mitigation / EL006959 / 644385 / 06/6687 / $5,000.00
704 / 530282 / High Street Resurfacing and Bridge / EL006981 / 644385 / 06/6687 / $45,000.00
704 / 530282 / Resurfacing 2006 - Project 1 / EL006007 / 644385 / 06/6687 / $30,000.00
704 / 530282 / Oaklawn Street/Piedmont Road / EL006002 / 644385 / 06/6687 / $50,000.00
704 / 530282 / Slurry Seal 2006 / EL006121 / 644385 / 06/6687 / $1,000.00
704 / 530282 / Resurfacing 2006 - Project 2 / EL006343 / 644385 / 06/6687 / $16,000.00
704 / 540011 / 2006 Raised Pavement Markers / EL006933 / 644385 / 06/6687 / $4,000.00
704 / 590105 / Traffic Calming 2003 / 644385 / 06/6687 / $1,000.00
Total $198,000.00
Fund / Grant# / grant / encumbrance / OCA Code / OL1/OL3 Code / additional inspection required
763 / 560006 / Demorest Road/Sullivant Avenue / EL005915 / 560006 / 06/6687 / $110,000.00
Total $110,000.00
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.