Explanation
BACKGROUND: This legislation authorizes the City to enter into a contract in an amount up to $2,489,110.93 for the Resurfacing 2003 Project #2 - OPWC project and to pay construction inspection costs up to $249,552.50. This improvement details the resurfacing of various streets and related curb ramps located citywide. The Notice to Proceed is estimated at July 14, 2003. This project has been given 120 days to complete the construction of the project. This project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports and by the Builders Exchange. Thirteen bidders/suppliers were solicited (12 majority, 1 minority) and four responsive bids were received (3 majority, 1 minority) and tabulated on May 15, 2003, as follows:
|
|
Shelley and Sands, Inc. (majority) |
$2,489,110.93 |
Columbus Asphalt Paving, Inc. (majority) |
2,516,909.60 |
Kokosing Construction, Inc. (majority) |
2,542,028.78 |
Gaddis/Decker a joint venture (minority) |
2,561,051.03 |
Award is to be made to Shelley and Sands, Inc., c.c. #31-4351261 (expiring January 28, 2005), as the lowest, best, most responsive and most responsible bidder.
FISCAL IMPACT: The Ohio Public Works Commission has approved funding a portion of the ADA-compliant handicapped ramp work connected with this and other resurfacing projects planned for award this year up to a maximum of $4,389,627.00. The eligible ramp work on this particular contract has been estimated at $181,755.97. Local matching funds for this project are budgeted in the street resurfacing project within the 1995, 1999 Voted Streets and Highways Fund. These funds are being transferred to the Local Transportation Improvement Program (LTIP) Fund where both the OPWC funds and the local monies needed for the contract and inspection are being appropriated and authorized for expenditure.
Emergency action is requested so that the improvement may be completed in the 2003 construction season.
Title
To authorize the transfer of $2,556,907.46 within the Voted 1995, Voted 1999 Streets and Highways Fund and to authorize the transfer of these monies to the Local Transportation Improvement Fund; to appropriate $2,738,663.43 within the Local Transportation Improvement Fund; to authorize the Public Service Director to enter into contract with Shelly and Sands, Inc., for the Resurfacing 2003 Project #2 - OPWC project; to authorize the expenditure of $2,738,633.43 from the Local Transportation Improvement Fund for the Transportation Division and to declare an emergency. ($2,738,663.43)
Body
WHEREAS, bids were received and tabulated on May 15, 2003, for the Resurfacing 2003 Project #2 - OPWC project; and
WHEREAS, a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, the Ohio Public Works Commission (OPWC) is making a maximum of $4,389,627.00 available to fund a portion of the ADA-compliant handicapped ramp work being undertaken within this and other resurfacing contracts to be awarded this year; and
WHEREAS, the OPWC share of funding for this contract is estimated at $181,755.97, and
WHEREAS, it is necessary to transfer and appropriate the local matching share necessary for this project to/within the Local Transportation Improvement Program (LTIP) Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That monies be transferred within the 1995, 1999 Voted Streets and Highways Fund, Fund 704, to provide the appropriate local match for this resurfacing project as follows:
TRANSFER FROM:
project #: 530282
project: Resurfacing
O.L. 01/O.L. 03 Codes: 06/6631
OCA Code: 644385
Amount: $2,556,907.46
Total transfer from: $2,556,907.46
TRANSFER TO:
project #: 530282
project: Transfer
O.L. 01/O.L. 03 Codes: 10/5501
OCA Code: 644385
Amount: $2,556,907.46
Total transfer to: $2,556,907.46
SECTION 2. That monies be transferred between Funds as follows:
TRANSFER FROM:
Fund: 704
project #: 530282
project: Transfer
O.L. 01/O.L. 03 Codes: 10/5501
OCA Code: 644385
Amount: $2,556,907.46
Total transfer from: $2,556,907.46
TRANSFER TO:
Fund: 763
project #: 563001
project: Resurfacing
O.L. 01/O.L. 03 Codes: 80/0886
OCA Code: 563001
Amount: $2,556,907.46
Total transfer to: $2,556,907.46
SECTION 3. That the sum of $2,738,663.43 be and hereby is hereby appropriated from the unappropriated balance of the Local Transportation Improvement Program Fund, Fund 763, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2003, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 4. That the monies appropriated within the foregoing Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and is hereby authorized to enter into a contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43216, for the Resurfacing 2003 Project #2 - OPWC project in the amount of $2,489,110.93 for the Transportation Division in accordance with the specifications and plans on file in the office of the Public Service Director, which are hereby approved, and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $249,552.50 therefore.
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $2,738,663.43, or so much thereof as may be needed, is hereby authorized to be expended from the Local Transportation Improvement Project Fund, Fund 763, Transportation Division, Department No. 59-09, Object Level One Code 06, Object Level Three Code 6631, OCA Code 563001 and Grant 563001.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.