Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Zinc Orthophosphate with Carus Corporation. The Division of Water is the sole user of Zinc Orthophosphate, used as a corrosion control agent for potable water at three (3) City of Columbus Water Treatment Plants. The term of the proposed option contract would be approximately one year, expiring March 31, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 6, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ020602). Two bids were received. The RFQ was originally bid as a three year contract (Items 1, 2, and 3, Item 4 being training). However pricing has been so volatile the past year it has been decided to only award the first year of the contract and rebid in 2023 to see if we can receive better pricing.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Carus Corporation, CC#007162 expires 12/22/23, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $1,350,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure an uninterrupted supply of this vitally needed product and to ensure no disruptions in the supply chain.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Zinc Orthophosphate with Carus Corporation; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001670; and to declare an emergency. ($1.00).
Body
WHEREAS, the Zinc Orthophosphate UTC will provide for the purchase of this product used for corrosion control for potable water at the water treatment plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 6, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Zinc Orthophosphate, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Zinc Orthophosphate in accordance with Request for Quotation RFQ020602 for a term of approximately one year, expiring March 31, 2023, with the option to renew for one (1) additional year, as follows:
Carus Corporation, Items 1 and 4 only, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001670 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.