Explanation
BACKGROUND: This ordinance authorizes the Director of Department of Technology to enter into a contract agreement with Gyrus Systems for the renewal of an annual license on behalf of the Human Resources Department for Training Wizard software. The software provides for the scheduling, tracking, data collection and reporting of training classes offered by the citywide training and development office and other city departments. The license also provides for unlimited license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development. The licence also includes a full range of professional services including software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications such as Knowledgebase. Furthermore, this agreement will provide the resources to ensure proper documentation of all class attendance as proof of compliance with various state and federal laws which require training as a proactive measure for compliance. Additionally, this ordinance authorizes the transfer of appropriation authority to properly align object level one appropriation with projected expenses.
FISCAL IMPACT: Expenditures for the Gyrus Systems Training Wizard in 2003 were $19,996 paid by the Department of Technology. During fiscal year 2004 the Department expended $24,575.77. Adequate funding is available in the 2005 Department of Technology information services fund. The period of the agreement covers from April 1, 2004 to March 31, 2005.
EMERGENCY: Emergency legislation is requested to expedite authorization of the renewal of the Training Wizard software license needed for city-wide training and compliance with various state and federal laws.
Contract Compliance No. 54-2061419 Expires: 02/03/2006
Title
To authorize the Director of the Department of Technology to enter into a contract for the renewal of an annual license with Gyrus Systems from the Department of Technology information service fund on behalf of the Human Resources Department; to authorize the transfer of appropriation authority to properly align object level one appropriation; to authorize the expenditure of $28,995.77, and to declare an emergency. ($28,995.77)
Body
WHEREAS, this ordinance authorizes the Department of Technology to renew an annual license from Gyrus Systems on behalf of the Department of Human Resources, and
WHEREAS, the Gyrus Training Wizard software will provide the resources to ensure proper documentation of all class attendance as proof of compliance with various state and federal laws which require training as a proactive measure for compliance, and
WHEREAS, the license coverage period is from April 1, 2005 to March 31, 2006, and
WHEREAS, this ordinance authorizes the transfer of appropriation authority to properly align object level one appropriation with projected expenses.
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to authorize renewal to is requested to expedite authorization of the renewal of the Training Wizard software license needed for city-wide training, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Technology be and is hereby authorized to enter into contract for the renewal of an annual software license for Training Wizard from Gyrus Systems for the purpose of database record keeping of city-wide training class activities including attendance, costs, and compliance reports.
Section 2. That this agreement is made in accordance with the sole-source provisions of Section 329.07(e) of the Columbus City Code.
Section 3. That the City Auditor is hereby authorized and directed to transfer monies within the Information Services Fund, OCA Code 460047, Subfund No. 514-010, Department of Technology, Information Services Division, Division No. 47-01, as follows:
Transfer From:
Dept/Div: 47-01|Fund: 514|Subfund:010|OCA Code: 460047|Object Level One: 02|Object Level Three: 2224|Amount: $4,000.00
Transfer To:
Dept/Div: 47-01|Fund: 514|Subfund:010|OA Code: 460047|Object Level One: 03|Object Level Three: 3369|Amount: $4,000.00
Section 4. That the expenditure of $28,995.77 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514| Sub fund 010| OCA Code: 460047| Object Level One: 03| Object Level three: 3369
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, that ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.