Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), for the purchase of replacement desktop computers, printers and computer related products and equipment. These purchases will be made from a pre-established universal term contract (UTC), FL003923 (BPCMP01H), with Resource One Computer Systems, Inc., expiration date March 31, 2011. The desktop computers, printers and computer related products and equipment being replaced are outdated and/or obsolete. Replacement of these computers are crucial for continued efficiency, so that the City of Columbus, Department of Public Utilities (DPU) can access applications critical to daily operations.
FISCAL IMPACT
During 2008 and 2009, the Department of Technology legislated $883,041.97 (Ord. #'s 0315-2008 & 0811-2008) and $630,449.64 (Ord. # 1005-2009) respectively, with Resource One Computer Systems, Inc. for the purchase of replacement desktop computers, printers and computer related products and equipment. This purchase will expend $421,421.90 for the purchase of replacement desktop computers, printers, and computer related products and equipment, on behalf of the Department of Public Utilities (DPU). Funds are identified and available in the Department of Technology's Information Services Budget to fund this purchase.
EMERGENCY DESIGNATION
Emergency designation is being requested to immediately facilitate this purchase as the equipment being purchased is crucial to the Department of Public Utilities (DPU), city operations.
CONTRACT COMPLIANCE
Vendor Name: Resource One Computer Systems, Inc. CC#: 31-1419297 Expiration Date: 5/6/2011
Title
To authorize the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), for the purchase of replacement desktop computers, printers and computer related products and equipment from a pre-established universal term contract with Resource One Computer Systems, Inc.; to authorize the expenditure of $421,421.90 from the Department of Technology Information Services Fund; and to declare an emergency. ($421,421.90)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), for the purchase of replacement desktop computers, printers and computer related products and equipment; and
WHEREAS, the desktop computers, printers and computer related products and equipment used by the Department of Public Utilities (DPU) are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, an emergency exists in the usual daily operation in that there is an immediate need to authorize the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), for the purchase of replacement desktop computers, printers and computer related products and equipment, from a pre-established universal term contract (UTC) with Resource One Computer Systems, Inc., for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is authorized to establish a blanket purchase order, for the Department of Technology, on behalf of the Department of Public Utilities (DPU), for the purchase of replacement desktop computers, printers and computer related products and equipment, from a pre-established universal term contract (UTC), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011.
SECTION 2. That the expenditure of $421,421.90 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $25,706.74| Electricity
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $163,511.70| Water
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $183,318.52| Sewers & Drain
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $48,884.94| Stormwater
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.