City of Columbus - File #: 0326-2006

• File #: 0326-2006
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 2/8/2006
• In control: Administration Committee
• On agenda: 2/27/2006
• Final action: 3/1/2006
• Title: To authorize the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Franklin County Municipal Court Building; to authorize the expenditure of $304,000.00 from the General Fund, and to declare an emergency. ($304,000.00)

Date	Ver.	Action By	Action	Result
3/1/2006	2	CITY CLERK	Attest
2/28/2006	2	MAYOR	Signed
2/27/2006	1	Columbus City Council	Amended as submitted to the Clerk	Pass
2/27/2006	2	Columbus City Council	Approved as Amended	Pass
2/27/2006	2	COUNCIL PRESIDENT	Signed
2/15/2006	1	EBOCO Reviewer	Reviewed and Approved
2/15/2006	1	ODI DIRECTOR	Reviewed and Approved
2/15/2006	1	Finance Drafter	Sent for Approval
2/15/2006	1	CITY ATTORNEY	Reviewed and Approved
2/15/2006	1	Finance Drafter	Sent to Clerk's Office for Council
2/14/2006	1	Auditor Reviewer	Reviewed and Approved
2/14/2006	1	CITY AUDITOR	Reviewed and Approved
2/14/2006	1	Finance Drafter	Sent for Approval
2/13/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2006	1	Finance Drafter	Sent for Approval
2/10/2006	1	Finance Reviewer	Reviewed and Approved
2/9/2006	1	Finance Reviewer	Reviewed and Approved
2/8/2006	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND:  This ordinance authorizes the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Dove Building Services, Inc. in the amount of $304,000.00 for custodial services at the Municipal Court Building at 375 South High Street.  The contract extension is the third of five possible renewal options with Dove Building Services, Inc.  The original contract was authorized by Ordinance Number 1501-03, passed July 21, 2003.  The contract was extended for twelve months by Ordinance 0028-2004, passed March 9, 2004, and another twelve months by Ordinance 0189-2005, passed March 2, 2005.  The contract shall continue from March 1, 2006 through February 28, 2007.     The amount requested represents a seven percent (7%)  increase, primarily due to the addition of the 18^th floor and the restrooms in the basement.  Previously, these spaces were unoccupied and not part of the custodial contract.  This modification will include these two floors.  

Emergency action is requested so that custodial services may continue without interruption.  

Fiscal Impact:  The Facilities Management Division budgeted $290,700.00 in 2006 for custodial services at the Municipal Court Building.  The Division appropriated $285,000.00 in 2005 and $275,879.26 in 2004 for this contract.  The amount of this contract is $304,000.00.  The difference between this and the budgeted amount will be offset by cost savings in other custodial contracts.  Dove Building Services, Inc. Contract Compliance Number 31-0918594, expiration date 02/07/2008.  

Title

To authorize the Finance and Management Director to modify and extend a contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Franklin County Municipal Court Building; to authorize the expenditure of $304,000.00 from the General Fund, and to declare an emergency. ($304,000.00)

Body

WHEREAS, Ordinance No. 1501-03, passed by Council on July 21, 2003, authorized the original contract for the Facilities Management Division with Dove Building Services, Inc. for custodial services at the Municipal Court Building, and

WHEREAS, the Facilities Management Division requests to modify and extend the contract with Dove Building Services, Inc. for one year beginning March 1, 2006, and

WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and extend a contract with Dove Building Services, Inc. for custodial services at the Municipal Court Building so that custodial services may continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:  

SECTION 1.  That the Finance and Management Director is hereby authorized to modify and extend a contract with Dove Building Services, Inc. for custodial services at the Municipal Court Building from March 1, 2006, through February 28, 2007.     

SECTION 2.   That the expenditure of $304,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:

Division: 45-07

Fund: 010

OCA Code: 450041

Object Level 1: 03

Object Level 3: 3396

Amount: $304,000.00

SECTION 3. That City Council hereby directs the Finance and Management Director, that prior to exercising next year the fourth  of five possible renewal options for this contract, he/she either negotiate an amended contract with the contractor within six months of passage of this ordinance that adjusts employee wages to mirror the responsible wage and health benefit requirement outlined in City Code Section 329.04(p) as it relates to City wages in effect at that time, or alternatively, rebid the custodial service authorized pursuant to this ordinance.

SECTION 4.  That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.