Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract with for the construction of the Bridge Rehabilitation - Somersworth Drive Over Stream project and to provide payment for construction administration and inspection services.
The Bridge Rehabilitation - Somersworth Drive Over Stream project consists of structure replacement on Somersworth Drive with a four sided concrete box culvert, reconstruction of sidewalk and roadway, and removal of existing pedestrian foot bridge, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid submittal documents.
The estimated Notice to Proceed date is December 30, 2013. The project was let by the Office of Support Services through Vendor Services and Bid Express. Five bids were received on November 7, 2013, (four majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Double Z Construction Company $355,670.77 Columbus, OH Majority
Complete General Construction Co. $361,108.77 Columbus, OH Majority
Shelly and Sands, Inc. $429,936.10 Columbus, OH Majority
McDaniel's Construction Corporation $435,497.70 Columbus, OH MBE
John Eramo and Sons, Inc. $496,021.90 Hilliard, OH Majority
Award is to be made to Double Z Construction Company as the lowest, responsive, responsible and best bidder for their bid of $355,670.77. The amount of construction administration and inspection services will be $53,350.62.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Double Z Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Double Z Construction Company is 31-1788042 and expires 3/4/15.
3. FISCAL IMPACT
Funding in the amount of $409,021.39 for this project is available within the Streets and Highways G.O. Bond Fund, No. 704. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to provide for necessary bridge rehabilitation work to commence as early as possible to ensure the safety of the traveling public.
Title
To amend the 2013 Capital Improvement Budget; to authorize and direct the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Double Z Construction Company and to provide for the payment of construction administration and inspection services in connection with the Bridge Rehabilitation -Somersworth Drive Over Stream project; to authorize the expenditure of up to $409,021.39 from the Streets and Highways Bonds Fund; and to declare an emergency. ($409,021.39)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bridge Rehabilitation - Somersworth Drive Over Stream project; and
WHEREAS, work on this project consists of structure replacement on Somersworth Drive with a four sided concrete box culvert, reconstruction of sidewalk and roadway, and removal of existing pedestrian foot bridge; and
WHEREAS, bids were received on November 7, 2013, and tabulated on November 8, 2013, for the Bridge Rehabilitation - Somersworth Drive Over Stream project, and a satisfactory bid has been received; and
WHEREAS, Double Z Construction Company will be awarded the contract for the Bridge Rehabilitation - Somersworth Drive Over Stream project; and
WHEREAS, it is necessary to enter into contract with Double Z Construction Company; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction, in that this project should proceed immediately for the rehabilitation of this bridge to ensure the safety of the traveling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 530301-100000 / Bridge Rehabilitation (Voted 2008) / $432,043.00 / ($409,022.00) / $23,021.00
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream (Voted 2008) / $0.00 / $409,022.00 / $409,022.00
SECTION 2. That the City Auditor be and is hereby authorized to transfer cash and appropriation within the Streets and Highways G.O. Bond Fund, 704, as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 591142 / $409,021.39
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream / 06-6600 / 743176 / $409,021.39
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Double Z Construction Company, 2550 Harrison Road, Columbus, Ohio 43204, for the construction of the Bridge Rehabilitation - Somersworth Drive Over Stream project in the amount of $355,670.77 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $53,350.62.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $409,021.39 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Contract - $355,670.77
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream (Voted 2008) / 06-6631 / 743176 / $355,670.77
Inspection - $53,350.62
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530301-161476 / Bridge Rehabilitation - Somersworth Drive Over Stream (Voted 2008) / 06-6687 / 743176 / $53,350.62
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.