Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders with Attevo, Inc: (1) for subscription to Websense Web Security Gateway inclusive of licenses, software, hardware,and maintenance and support services for a 12 month term period (07/01/2010 - 06/30/2011) from an existing Universal Term Contract (UTC), FL004378 (BPSFT35B), expiration date June 30, 2012 and (2) for the purchase of professional services from State Term Contract #0A53413-2, which expires June 30, 2010, authorized for the City's use by Ordinance No. 582-87. This ordinance will also allow for the Purchase order established from the State Term contract be effective until services have been rendered and completed.
The purchase orders will provide for the acquisition of services and equipment (hardware, software, licenses, support services, and other related services) for the purpose of providing upgraded security and related services to the City's current web environment and web-hosting services. As the City of Columbus increasingly adopts social media to support and communicate with it's citizens, the city must protect itself from the emerging threats and malicious content this new medium introduces. The implementation of Websense Web Security Gateway Appliances will mitigate the new security risks introduced by the adoption of social media and move the City away from the Web content filtering software it currently uses, and which is being phased out by Websense.
EMERGENCY DESIGNATION:
Emergency designation is requested to expedite establishing purchase orders to acquire and implement the Websense Web Security Gateway Appliance to upgrade the security for the City's current web environment and web-hosting services prior to the expiration of the Web content filtering term period ending on June 30, 2010.
FISCAL IMPACT:
Funds for this purchase were identified, budgeted and are available within the Department of Technology, Information Services Capital Improvement Fund (Build America Bonds/B.A.B.s) in the amount of $129,191.70, for the coverage period of July 1, 2010 through June 30, 2011.
CONTRACT COMPLIANCE :
Vendor Name: Attevo, Inc. FID/CC#: 20-4143257 Expiration Date: 05/27/2011
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish (2) two purchase orders with Attevo, Inc: (1) for Websense Web Security Gateway licenses, software, hardware, and maintenance and support services from an existing Universal Term Contract (UTC) and (2) for acquiring professional services for implementation from a State Term Contract to upgrade the security and related services to the City's current web environment and web-hosting services; to authorize the expenditure of $129,191.70 from the Department of Technology, Information Services Capital Improvement Fund (Build America Bonds/B.A.B.s); and to declare an emergency. ($129,191.70)
Body
WHEREAS, the Department of Technology has a need to provide a security and other related services upgrade to the City's current web environment and web-hosting services moving from the Web content filtering software it currently uses, and which is being phased out by Websense; to Websense Web Security Gateway; and
WHEREAS, this ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders with Attevo, Inc. (1) for acquiring Websense Web Security Gateway software, hardware, licenses,and maintenance and support services from an existing Universal Term Contract (UTC) and (2) for professional services for implementation from State Term Contract #0A53413-2, which expires June 30, 2010, authorized for the City's use by Ordinance No. 582-87.
WHEREAS, this ordinance will allow for the purchase order established under the State term contract to be effective until professional services have been rendered and completed; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Finance and Management to establish two (2) purchase orders with Attevo, Inc: (1) for Websense Web Security Gateway software, hardware, licenses, and maintenance and support services from an existing Universal Term Contract (UTC) , FL004378 (BPSFT35B), expiration date June 30, 2012 and (2) for the purchase of professional services from State Term Contract #0A53413-2, which expires June 30, 2010, for the purpose of providing an upgrade to security and related services to the City's current web environment and web hosting services; that are necessary to continue and support the daily operation activities, for the preservation of the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance and Management, on behalf of the Department of Technology, is hereby authorized and directed to establish two (2) purchase orders with Attevo, Inc: (1) for subscription to Websense Web Security Gateway inclusive of licenses, software, hardware, and maintenance and support services for a 12 month term period (07/01/2010 - 06/30/2011) from an existing Universal Term Contract (UTC), FL004378 (BPSFT35B), expiration date June 30, 2012 and (2) for acquiring professional services from State Term Contract #0A53413-2, which expires June 30, 2010, authorized for the City's use by Ordinance No. 582-87 so that the upgrade of the security and other relates services to the City's current web environment and web hosting services can be implemented. This ordinance will also allow for the purchase order established from the State Term contract be effective until services have been rendered and completed.
SECTION 2: That the expenditure of $129,191.70 or so much thereof as may be necessary be expended from the Information Services Capital Improvement Fund (Build America Bonds/B.A.B.s), is hereby authorized as follows:
Div.: 47-02|Fund: 514|Subfund: 003|Project Name: Enterprise System Project Security Pro| Project No.: 470047-100002| Project OCA: 514247| Obj. Level 1: 06|Obj. Level 3: 6649|Amount: $129,191.70
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.