Explanation
BACKGROUND:
This ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, for the purchase of hardware for the Geographic Information System (GIS) server portion of the Windows Server Update Project. The existing servers are at end-of -life and the quantity of data and number of applications, which are supported by current servers, will increase over the next two years, putting additional demand on the servers. This purchase will replace existing end-of-life servers with current technology, resulting in increased speed and service capacity, and ongoing operational support. The servers affected by this purchase supports business applications such as MyNeighborhoods, One-Stop Shop Zoning, Pavement Management, the Capital Projects Map and the mapping modules for 311.
Without this purchase, the Geographical Information System services, including yet not limited to the aforementioned applications will be exposed to an increased risk of downtime and maintenance costs. The result of this legislation is to authorize the expenditure of funds related to purchasing hardware, from a pre-established universal term contract (UTC) - BPCMP01EA, which expires March 31, 2006 with Smart Solutions.
FISCAL IMPACT:
The funds, in the amount of $104,429.76, needed for this purchase have been identified within the 2005 Information Services Capital Improvement Budget, through the cancellation of funds from a completed project.
CONTRACT COMPLIANCE:
341403269 -- Expiration 06/04/2007
Title
To authorize the Finance and Management Director to establish a purchase order, for the Department of Technology, for the purchase of hardware for the Geographic Information System (GIS) server portion of the Windows Server Update project from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $104,429.76 from the Information Services Capital Improvement Fund; and to declare an emergency. ($104,429.76)
Body
WHEREAS; this ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, for the purchase of hardware for the Geographic Information System (GIS) server portion of the Windows server update project; and
WHEREAS, the existing servers are at end-of -life and the quantity of data and number of applications, which are supported by current servers, will increase over the next two years, putting additional demand on the servers ;and
WHEREAS, this purchase will replace existing end-of-life servers with current technology, resulting in increased speed and service capacity, and ongoing operational support. The servers affected by this purchase supports business applications such as MyNeighborhoods, One-Stop Shop Zoning, Pavement Management, the Capital Projects Map and the mapping modules for 311; and
WHEREAS, without this purchase, the Geographical Information System services, including yet not limited to the aforementioned applications will be exposed to an increased risk of downtime and maintenance costs; and
WHEREAS, the result of this legislation is to authorize the expenditure of funds related to purchasing hardware, from a pre-established universal term contract (UTC) - BPCMP01EA, which expires March 31, 2006 with Smart Solutions; and
WHEREAS, cash for this purchase will be made available through the cancellation of an existing certificate associated with the hardware upgrade project; and
WHEREAS, this purchase will replace existing end-of-life servers with current technology, resulting in increased speed and service capacity, and ongoing operational support, from Smart Solutions, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
Section 1. That the Director of Finance and Management, on behalf of the Department of Technology is hereby authorized to enter into contract to purchase servers and associated hardware from a pre-established universal term contract (UTC) - BPCMP01EA, which expires March 31, 2006 with Smart Solutions; for the replacement of end-of-life servers.
Section 2. That for paying for the cost of this project, the expenditure, in an amount not to exceed $104,429.76, or as much thereof as may be needed is hereby authorized from the Information Services Capital Improvement Fund, Fund 514, Subfund 002, Department/Division 47-02, is hereby authorized as follows:
Dept/Div. 47-02|Fund: 514|Sub fund: 002|Project Number:470030 |Project name:Hardware Upgrade| OCA Code: 470030 |Obj. Level 1: 06|Obj. Level 3: 6649 | Amount: $104,429.76
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part of hereof, this ordinance is hereby declared to be an emergecny measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.