Explanation
Background:
One bid was received by the Recreation and Parks Department on December 20, 2012 for the Barnett Spray ground Repairs 2013 Project as follows:
Status Bid Amount
RW Setterlin MAJ $85,800
Project work consists of the following:
The work for which proposals were invited consisted of: modification of existing sprayground to upgrade plumbing per state health codes, addition of an ultra-violet sanitation system, and other such work as may be necessary to complete the contract in accordance with the plans and specifications.
Planning Areas:
Barnett Park (20)
Principal Parties:
RW Setterlin Building Co.
Steve Setterlin (Contact)
560 Harmon Avenue
Columbus, OH 43223
614-459-7077 (Phone)
310836188 (Contract Compliance) compliant through: 11/29/2014
35+ (Columbus Employees)
Fiscal Impact:
$94,000.00 is required and budgeted in the Voted Recreation and Parks Bond Fund to meet the financial obligations of these various expenditures.
Title
To authorize the City Auditor to transfer $85,800.00 within the voted Recreation and Parks Bond Fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with RW Setterlin for the Barnett Sprayground Repairs 2013 Project; to authorize the expenditure of $94,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($94,000.00)
Body
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project and to make corrections to the Capital Improvement Budget; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for the Barnett Sprayground Repairs Project; and
WHEREAS, one bid was received by the Recreation and Parks Department on December 20, 2012 for the Barnett Sprayground Repairs 2013 Project and will be awarded to RW Setterlin Building Company on the basis of lowest and best responsive bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with RW Setterlin Building Company for the Barnett Sprayground Repair Project so the project can be completed in time for the sprayground season thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $85,800.00 within the voted Recreation and Parks Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510011-100000 (Swimming Facilities) 644658 6621 $85,800.00
TO:
Project OCA Code Object Level 3 Amount
510011-100017(Barnett Sprayground) 721117 6621 $85,800.00
SECTION 2. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; Project 510011-100000/ Swimming Fac./ $144,657 (SIT Supported)
Fund 702; Project 510011-100017/ Barnett Spraygound/ $0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510011-100000/ Swimming Fac./ $58,857 (SIT Supported)
Fund 702; Project 510011-100017/ Barnett Spraygound/ $85,800 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with RW Setterlin Building Company for the Barnett Sprayground Repair Project.
SECTION 4. That the expenditure of $94,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Voted Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510011-100017(Barnett Sprayground) 721117 6621 $85,800.00
510011-100000 (Swimming Facilities) 644658 6621 $8,200.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.