Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC in the amount of $311,372.00 for maintenance services at the Municipal Court Building, 375 South High Street. CBRE Technical Services, LLC is responsible for general building maintenance. The original contract was approved by Ordinance No 0611-2005, passed April 20, 2005. This contract extension will begin April 1, 2009 and end March 31, 2010. This is the fourth of five renewal options.
Presently, the City of Columbus is finalizing a new lease agreement with the Commissioners of Franklin County, Ohio as authorized by Ordinance No. 1774-2008, passed December 1, 2008. It is expected that the terms of the lease will require the City of Columbus, as tenant, to maintain and repair the building. The City will bill the Commissioners of Franklin County, Ohio for maintenance services on a prorated basis. The County will be billed a percentage based upon their leasable square footage of use and occupancy in the Building. Custodial services are not included in the maintenance services contract. It is the responsibility of the Commissioners of Franklin County, Ohio to provide those services for the Municipal Court Building.
Emergency action is requested to ensure maintenance will continue uninterrupted at the Municipal Court building.
CBRE Technical Services, LLC Contract Compliance Number 04-3507926, exp. 03/15/2009.
Fiscal Impact: The Facilities Management Division budgeted $311,372.00 in the 2009 General Fund budget for this contract. The Division appropriated $311,348.96 in 2008, $299,374.00 in 2007 and $241,264.00 in 2006.
Title
To authorize the Finance and Management Director to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building; to authorize the expenditure of $311,372.00 from the General Fund; and to declare an emergency. ($311,372.00)
Body
WHEREAS, it is necessary to provide general building maintenance at the Municipal Court building, 375 South High Street; and
WHEREAS, Ordinance No. 0611-2005, passed by City Council on April 20, 2005, authorized the Public Service Department, Facilities Management Division, to enter into a contract with CBRE Technical Services, LLC for general building maintenance at the Municipal Court building; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to extend a contract with CBRE Technical Services, LLC for the ongoing general maintenance for the Municipal Court Building to protect the safety of the officials and visiting public using this building without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to extend a contract for the Facilities Management Division with CBRE Technical Services, LLC for the general maintenance of the Municipal Court building, 375 South High Street, beginning April 1, 2009 and ending March 31, 2010.
SECTION 2. That the expenditure of $311,372.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450044
Object Level 1: 03
Object Level 3: 3336
Amount: $311,372.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.