Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department. Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations. The current contract was originally executed with an expiration date of December 31, 2004. Funding is available and will provide an additional three months of support.
FISCAL IMPACT
Previously this year, the Department of Technology expended $75,000.00 with Mount Carmel Health Systems. Funding for this modification, in the amount of $44,000.00 is budgeted and available within the Department of Technology's internal services fund, with a coverage period extending through March 31, 2006.
EMERGENCY: Emergency action is requested to facilitate prompt contract execution and related payment for services.
CONTRACT COMPLIANCE: 311439334
Title
To authorize the Department of Technology Director to modify and extend a contract with Mount Carmel Health Systems, for software license and support, associated with the Medial Manager application, on behalf of the Columbus Health Department; to authorize the expenditure of $44,000.00 from the Department of Technology's internal services fund. ; and to declare an emergency ($44,000.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department; and
WHEREAS, in May 2002, the city's IT capital investment advisory panel approved the clinic application proposal for implementation and funding; and
WHEREAS, Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations; and
WHEREAS, this modification will extend the contract with an expiration date of March 31, 2006, in the amount of $44,000.00; now, therefore and
WHEREAS, an emergency exists in the usual daily operation of the Health Department in that it is immediately necessary to modify and extend a contract with Mount Carmel Health Systems, for software license and support of a clinical application for the preservation of the public health, peace, property, safety, and welfare; Now, therefore,
SECTION 1. That the Department of Technology Director be and is hereby authorized to modify and extend a contract with Mount Carmel Health Systems, for software license and support, for the Medical Manager application, on behalf of the Columbus Health Department.
SECTION 2. That the expenditure of $44,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $44,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.