Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an engineering agreement with DLZ Ohio, Inc. for the Williams Road Pump Station Force Main Improvement. The existing 24-inch sanitary sewer force main from the Williams Road Pump Station has a leak along the stretch under the Scioto River discharging sewage into river when operated.
Engineering study is anticipated to begin fall 2012 and construction to end late 2014. No additional phases are anticipated.
2. Procurement Information: The Division advertised for Request for Proposals (RFP) on the City of Columbus's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage opened the responding RFP's on March 16, 2012 from the following companies:
Name C.C. No./Exp. Date City/State Status
DLZ Ohio, Inc. 31-1268980/ 02/22/13 Columbus, Ohio MAJ
R.W. Armstrong 31-1062227/ 07/27/13 Columbus, Ohio MAJ
Burgess & Niple 31-0885550/ 11/26/12 Columbus, Ohio MAJ
These proposals were evaluated on a Proposal Quality, Competence to Perform, Project Schedule, and Local Workforce criteria. After careful consideration, the committee recommended that DLZ Ohio be selected to provide the engineering services for the Williams Road Pump Station Force Main Improvement Project.
3. Contract Compliance No.: 31-1268980 | MAJ | Expires: 02/22/2013
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
4. Emergency Designation: Emergency designation is requested at this time. This to prevent any leaks from occurring, which would be a violation of the City's NPDES permit and is fineable by $1500/day.
5. Fiscal Impact: This legislation authorizes the transfer within and the expenditure of $168,357.21 in funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664 and to amend the 2012 Capital Improvements Budget.
6. Environmental Impact: The existing sewer leaks sewage into the Scioto River when in operation, this project will eliminate this illicit discharge.
Title
To authorize the Director of Public Utilities to enter into an engineering service agreement with DLZ Ohio, Inc. for the Williams Road Pump Station Force Main Improvement; to authorize the transfer within and the expenditure of $168,357.21 in funds from the Sanitary Sewer General Obligation Bond Fund; amend the 2012 Capital Improvements Budget; and to declare an emergency ($168,357.21)
Body
WHEREAS, three (3) Request for Proposals were submitted for Williams Road Pump Station Force Main Improvement and opened on March 16, 2012. DLZ Ohio, Inc. was selected as the engineering firm with the winning proposal; and
WHEREAS, it is necessary for City Council to authorize the transfer within and the expenditure of funds from the Sanitary Sewer General Obligation Bond Fund, Fund 664; and
WHEREAS, it is necessary to amend the 2012 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into an engineering agreement with DLZ Ohio, Inc. for the Williams Road Pump Station Force Main Improvement Project at the earliest the earliest practical date for the preservation of the public health, property, and safety; Now, Therefore:
,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities be, and hereby is, authorized to enter into an engineering agreement with DLZ Ohio, Inc., 6121 Huntley Rd, Columbus, Ohio 43229, for the Williams Road Pump Station Force Main Improvement, in accordance with the terms and conditions as shown on the contract on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer of $168,357.21within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sewerage and Drainage Sanitary Sewer General Obligation Bond Fund | Fund 664 | Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650666-100000 | Sharon Heights Area Imp | 664666 | -$5,294.63
650672-100000 | Bill Moose Run Imp | 664672 | -$5177.00
650674-100000 | Broad Meadows Sewer Imp | 664674 | -$30,546.63
650676-100000 | Stanton Area Sanitary Imp | 664676 | -$68,325.17
650682-100000 | Chase/High Sanitary Imp | 664682 | -$41,251.96
650699-100000 | Merwin Hill Area Imp | 664699 | -$17,761.82
To:
Project No. | Project Name | OCA Code | Change
650751-100001 | Williams Rd Pump Station Force Main Imp | 664751 | +$168,357.21
SECTION 3. That the Director of Public Utilities be and hereby is authorized to expend up to $168,357.21 in the following manner:
Div. 60-05| Fund 664 | 650751-100001 | Williams Rd Pump Station Force Main Imp | 664751 | Object Level Three 6676. | $168,357.21
SECTION 4. That the 2012 Capital Improvements Budget Ordinance No. 0368-2012 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
650666-100000 | Sharon Heights Area Imp | $0 | $5,295 | $5,295 Creation of Budget Authority
650666-100000 | Sharon Heights Area Imp | $5,295 | $0 | (-$5,295)
650672-100000 | Bill Moose Run Imp |$0 | $5,177 | $5,177 Creation of Budget Authority
650672-100000 | Bill Moose Run Imp | $5,177 | $0 | (-$5177)
650674-100000 | Broad Meadows Sewer Imp | $0 | $30,547 | $30,547 Creation of Budget Authority
650674-100000 | Broad Meadows Sewer Imp | $30,547 | $0 | (-$30,547)
650676-100000 | Stanton Area Sanitary Imp | $0 | $68,326 | $68,326 Creation of Budget Authority
650676-100000 | Stanton Area Sanitary Imp | $68,326 | $0 | (-$68,326)
650682-100000 | Chase/High Sanitary Imp | $0 | $41,252 | $41,252 Creation of Budget Authority
650682-100000 | Chase/High Sanitary Imp | $41,252 | $0 | (-$41,252)
650699-100000 | Merwin Hill Area Imp | $0 | $36,018 | $36,018 Creation of Budget Authority
650699-100000 | Merwin Hill Area Imp | $36,018 | $18,256 | (-$17,762)
650751-100001 | Williams Rd Pump Force Main Imp | $0 | $168,358 | 168,358
SECTION 6. That said construction company, DLZ Ohio, Inc., shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.