Explanation
BACKGROUND:
Need: In 2003, the Division of Police implemented an electronic records management system (RMS) for offense and complaint/incident reports. As part of the original purchase contract, the Division was provided the option to purchase (5) one-year annual software and maintenance terms. Pursuant to Ordinance 0847-2007, passed 06/11/2007, the Division modified the maintenance contract (EL007076) to extend services and authorize funds for the fifth and final year ($184,829.50). The Division needs to further modify the contract in order to allow for the purchase and implementation of a data interface that will automatically import data from the CopLogic application to Motorola's NetRMS system. The additional expenditure of $72,230.47 will increase the 2007 maximum obligation to $257,059.97.
Bid Information: A written quote from the current Vendor was received by the NetRMS Manager.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 36-1115800, Expires 04/28/2008
Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the addition of services prior to the contract expiration date and to meet a grant expenditure deadline.
FISCAL IMPACT:
The additional services will be purchased with FY2006 Justice Assistance Grant Funds; therefore, there will be no impact on the financial status of the General Fund. In 2005 and 2006, contract modifications/extensions cost $319,081 and $178,616 respectively. The 2005 modification included funds for an Intelligence module, and a personnel performance and evaluation system. Total cost for maintenance in 2005 was $170,110.00.
Title
To authorize and direct the Public Safety Director to modify the contract with Motorola, Inc., for the Division of Police, to allow for an increase in services to create and implement a data interface that will automatically import data from the CopLogic application to Motorola's NetRMS system, to authorize the expenditure of $72,230.47 from the Justice Assistance Grant (JAG); and to declare an emergency. ($72,230.47)
Body
WHEREAS, appropriated funds in FY2006 Justice Assistance Grant are needed to purchase additional services: and
WHEREAS, the Division of Police implemented an electronic records management system for offense and complaint/incident reports; and
WHEREAS, the Division of Police wants to modify the contract in order to purchase a network interface to import data from the CopLogic application to Motorola's NetRMS system; and
WHEREAS, emergency legislation is needed to allow for the purchase of said additional services prior to the contract expiration date and to meet a grant expenditure deadline; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to allow for the purchase of additional services prior to the contract expiration date and meet an approaching grant deadline, for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and hereby is authorized to modify the contract in the total amount of $72,230.47 to Motorola for the purchase of additional services to create and implement a data interface that will automatically import data from the CopLogic application to Motorola's NetRMS system for the Division of Police, Department of Safety.
SECTION 2. That the expenditure of $72,230.47, or so much thereof as may be needed, be and the same is hereby authorized as follows:
|DIV 30-03 | FUND 220 | OBJ LEV (01) 03 | OBJ LEV (03) 3336 | OCA 338011 |GRANT# 338011 | $72,230.47
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.