Explanation
Background: The Public Service Department, Transportation Division, routinely contracts for street resurfacing as a means of renewing and prolonging the life of streets and highways. Street resurfacing improves rideability and reduces street maintenance expenses. This legislation authorizes the Public Service Director to enter into a contract with Shelly and Sands, Inc. in an amount up to $2,698,364.18 for the 2008 Resurfacing, Project 3, 1633 Dr. A project and to pay construction inspection costs up to $269,836.42. This improvement consists of planing, asphalt overlay, concrete curb ramps, and such other work as may be necessary to complete the contract in accordance with the plans and specifications.
The estimated Notice to Proceed date is August 4, 2008. This project has been given 75 calendar days to complete construction.
48 ADA curb ramps will be constructed with this project. No sidewalks will be constructed.
15 streets are scheduled to be resurfaced under this project which include Watkins Road, Sancus Boulevard, Olentangy River Road at North Broadway and North Broadway at Olentangy River Road Intersection, and portions of Karl Road and Dublin Granville Road.
The contractor intends to utilize recycled asphalt concrete (R.A.P.) in accordance with the City of Columbus specifications for new asphalt concrete. The use of R.A.P. in asphalt concrete reduces the need for oil by reducing the amount of asphalt concrete liquid in the mix thus providing an environmental benefit by conserving raw materials and energy. The contractor also plans to use recycled Portland Cement Concrete on this project which preserves new aggregate materials and conserves solid waste landfills thus preserving the environment.
The project was let by the Transportation Division and was advertised in the City Bulletin, Dodge Reports, and by the Builders Exchange. Four (4) bids were received (4 majority, 0 minority) and tabulated on June 5, 2008 as follows:
Shelly and Sands, Inc. $2,698,364.18
Strawser Paving Company $2,784,555.30
The Shelly Company $2,865,109.00
Decker Construction Company $2,899,129.49
Award is to be made to Shelly and Sands, Inc. c.c. # 31-4351261 (expiring February 19, 2010), as the lowest, best, most responsive and most responsible bidder.
Emergency action is requested to allow construction to begin on or around August 4, 2008, permitting the project to be constructed in the 2008 construction season.
Fiscal Impact: Funding for this project is budgeted within the 2008 Transportation Division Capital Improvement Budget as part of the Capital Improvement Plan and is available within the Streets and Highways G.O. Bonds Fund for this work.
Title
To amend the 2008 C.I.B.; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $2,968,200.60 from the Streets and Highways G.O. Bonds Fund; to authorize the Public Service Director to enter into a contract for the Transportation Division with Shelly and Sands, Inc. for construction of the 2008 Resurfacing, Project 3, 1633 Dr. A project; and to declare an emergency. ($2,968,200.60).
Body
WHEREAS, bids were received on June 5, 2008, and tabulated on June 5, 2008, for the 2008 Resurfacing, Project 3, 1633 Dr. A project and a satisfactory bid has been received; and
WHEREAS, it is necessary to provide for construction inspection costs; and
WHEREAS, it is necessary to authorize the transfer of funds for the project to proceed; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work my proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530020-100000 / Street Equipment (Carryover) / $2,956,238.00 (Carryover) / ($2,846,409.00) (Carryover) / $109,829.00 (Carryover)
540007-100000 / Traffic Signal Installations (Carryover) / $599,753.00 (Carryover) / ($110,188.00) (Carryover) / $489,565.00 (Carryover)
530282-100000 / Resurfacing (Carryover) / $9,580,890.00 (Carryover) / $2,956,597.00 (Carryover) / $12,537,487.00 (Carryover)
SECTION 2. To authorize the City Auditor to transfer funds between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704 / 530020 / Street Equipment / 644385 / 6600 / $2,846,408.84
704 / 540007 / Traffic Signal Installations / 644385 / 6600/ $110,187.36
Total Transfer to: $2,956,596.20
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530282 / Resurfacing / 644385 / 6600 / $2,956,596.20
SECTION 3. That for the purpose of paying the cost of the contract and inspection, the sum of $2,968,200.60 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704 for the Transportation Division, Dept./Div. 59-09, OCA Code 644385, O.L. 01-03 06-6631 and project 530282.
SECTION 4. That the Public service Director be and is hereby authorized to enter into a contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio for the construction of the 2008 Resurfacing, Project 3, 1633 Dr. A in the amount of $2,698,364.18, for the Transportation Division in accordance with the specifications and plans on file in the office of the Director of Public Service, which are hereby approved; to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $269,836.42.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.