Explanation
BACKGROUND: This ordinance authorizes a purchase of fifteen (15) Panasonic Arbitrator 360 video cameras and accessories to equip front line police vehicles for the Police Division. This purchase of these cruiser video cameras will bring the total number of cameras to over 300 for front-line police vehicles. Public Safety began having Police install the new cruiser cameras in vehicles beginning in 2010. Police has spent approximately $1.5 million equipping vehicles with the new digital cruiser video cameras dating back to 2010.
There is also a need to transfer funds in the Photo Red Light Fund (Fund 293-OCA 293001) to provide funds for this UTC purchase and the purchase of other Police vehicle up-fitting components.
Bid Information: The Purchasing Office has set up a universal term contract with Insight Public Sector for the purchase of Panasonic Arbitrator and accessories under contract FL004640.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 363949000, Expires 04/20/2014
Emergency Designation: Emergency legislation is needed to expedite the acquisition of the cameras and accessories to have them installed at the earliest time possible.
FISCAL IMPACT: This purchase will be funded through proceeds in the Photo Red Light Fund. Photo Red Light funds shall be used for public safety initiatives. There is no impact on the General Fund operating budget due to this legislation.
Title
To authorize and direct the Finance and Management Director to issue a purchase order to Insight Public Sector for the purchase of Panasonic Arbitrator Cameras and Accessories for the Division of Police, to authorize the expenditure of $73,627.50 from the Photo Red Light funds, to authorize a transfer of funds between object levels within the Photo Red Light Funds; and to declare an emergency. ($73,627.50)
Body
WHEREAS, the Division of Police needs to purchase additional Panasonic Arbitrator 360 video cameras and accessories for fifteen front line police vehicles; and
WHEREAS, the city has an universal term contract with Insight Public Sector for the purchase of Panasonic Arbitrator accessories; and
WHEREAS, the funding source for this purchase will come from the Photo Red Light Fund; and
WHEREAS, funds need to be transferred between object levels within the Photo Red Light Fund; and
WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these additional Panasonic cameras and accessories to have them installed into front line cruisers as soon as possible for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Insight Public Sector for the purchase of Panasonic Arbitrator Cameras and accessories in accordance with the universal term contract #FL004640.
SECTION 2. That funds need to be transferred in this fund as follows:
From:
DEPT 30-03| FUND 293| OBJ LEV (1) 01| OBJ LEV (3) 1130| OCA 293001|AMOUNT $82,302.60
To:
DEPT 30-03| FUND 293| OBJ LEV (1) 02| OBJ LEV (3) 2206| OCA 293001| AMOUNT $73,627.50
DEPT 30-03| FUND 293| OBJ LEV (1) 02| OBJ LEV (3) 2245| OCA 293001| AMOUNT $ 8,675.10
SECTION 3. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the expenditure of $73,627.50, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT 30-03 | FUND 293 | OBJ LEV 1 02 | OBJ LEV 3 2206 | OCA 293001 |
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.