Explanation
Background: This ordinance will authorize the Finance and Management Director to enter into contract with Schooley Caldwell Associates, Inc. for professional services in conjunction with the design of office space at 1111 East Broad Street. This office space is to be used to consolidate offices of the Recreation and Parks Department and the Technology Department thereby allowing for departmental leadership to be co-located with other staff and functions. The move will also allow the development of a park by Metro Parks on the Whittier Peninsula where current Recreation and Parks Department offices are located. In addition, $180,000 is included for design and engineering services related to the relocation of critcal Department of Technology infrastructure to the facility that was not slated to move to 400 East Town Street. City Council approved the purchase of 1111 East Broad Street through Ordinance 1005-2006, passed June 8, 2006. The ordinance speaks to the advantages of 1111 East Broad Street over 400 East Town Street, which was previously envisioned as the new home of the consolidated Recreation and Park Department and Technology Department offices.
The ordinance also authorizes the waiver of the competitive bidding provisions of the Columbus City Codes. Originally, Schooley Caldwell Associates, Inc. was selected for the project to consolidate Recreation and Parks and Technology Department offices and functions to 400 East Town Street from proposals received from four consulting firms on April 22, 2005. All firms were interviewed and it was determined at that time Schooley Caldwell Associates Inc.'s proposal and experience far exceeded the other firms. A contract was authorized by Ordinance 1093-2005, passed June 7, 2005. The Finance and Management Department asks that based on this previous evaluation, and the fact that much of the necessary space planning for the consolidation of functions has already been performed, Schooley Caldwell Associates, Inc. be awarded the contract to adapt the existing designs to the new offices at 1111 East Broad Street. In addition, Schooley Caldwell Associates, Inc will also provide and prepare any necessary construction documents, bidding and construction phase services associated with the project.
This ordinance also authorizes the transfer of cash within the Information Services Bond Fund, amends the 2006 Capital Improvement Budget and cancels AC024668 and EL005489 within the Voted 1999/2004 Recreation and Parks Bond Fund to accommodate the expenditures authorized by this ordinance.
Emergency action is necessary to allow construction on the Whittier Peninsula Park by Metro Parks to proceed as soon as possible.
Fiscal Impact:
Funding is available in the Voted 1999/2004 Parks and Recreation Bond Fund and the Information Services Bond Fund for this project. In 2005, $59, 625.00 was expended and this year to date $234,571.04, for a total of $294,196.04. The total amount of this contract is $330,000 for a total expenditure to date of $624,196.04. Schooley Caldwell and Associates, Inc. contract compliance number is 31-0972509, expiration date 10/06/2008.
Title
To waive the competitive bidding requirements of Columbus City Codes, Chapter 329, and authorize the Finance and Management Director to enter into contract with Schooley Caldwell Associates, Inc. for professional services in conjunction with the design of office space at 1111 East Broad Street; to authorize the transfer of $800,000.00 within the Information Services Bond Fund, to amend the 2006 Capital Improvement Budget, to cancel existing document balances within the 1999/2004 Parks and Recreation Bond Fund, to authorize the expenditure of $90,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, to authorize the expenditure of $240,000.00 from the Information Services Bond Fund, and to declare an emergency. ($330,000.00)
Body
WHEREAS, Ordinance 1093-2005, passed June 30, 2005, authorized Schooley Caldwell Associates, Inc. to design the renovation of 400 East Town Street for the relocation and consolidation of offices of the Recreation and Park and Technology Departments, and
WHEREAS, the City has made the decision to purchase 1111 East Broad Street as an alternative location for the consolidation of the Recreation and Parks and Technology Department offices and functions, and
WHEREAS, Schooley Caldwell Associates, Inc. has already performed space planning for the Recreation and Parks and Technology Departments for use in 400 East Town Street, and
WHEREAS, it is in the best interest of the Finance and Management Department to waive the competitive bidding requirements of the Columbus City Codes in order to allow Schooley Caldwell Associates, Inc. to adapt these existing designs for 1111 East Broad Street as well as design and engineer space for the relocation of critical Department of Technology infrastructure, and
WHEREAS, it is necessary to transfer cash within the Information Services Bond Fund, cancel existing document balances within the Voted 1999/2004 Recreation and Parks Bond Fund and amend the 2006 Capital Improvement Budget for this purpose, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to enter into contract with Schooley Caldwell Associates, Inc. for the design of office space at 1111 East Broad Street in order to allow the Whittier Peninsula Park Project by Metro Parks to proceed as quickly as possible; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with Schooley Caldwell Associates, Inc. for professional services in conjunction with the design of office space at 1111 East Broad Street for the Recreation and Parks and Technology Departments.
SECTION 2. That the City Auditor is hereby authorized and directed to cancel AC024668 and EL005489 in the amounts of $40,000.00 and $114,603.49 respectively.
SECTION 3. That the transfer of $800,000.00 is hereby authorized within the Information Services Bond Fund, Fund 514, Subfund 002, Dept. 47-02, from Project No 470039, OCA 470032 to Project 510041, OCA 470141.
SECTION 4. That the expenditure of $330,000.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 51-01
Fund: 702
Project: 510041
OCA Code: 644526
Object Level 1: 06
Object Level 3: 6620
Amount: $90,000.00
Division: 47-02
Fund: 514
Subfund 002
Project: 510041
OCA Code: 470141
Object Level 1: 06
Object Level 3: 6620
Amount: $60,000.00
Division: 47-02
Fund: 514
Subfund 002
Project: 470037
OCA Code: 470037
Object Level 1: 06
Object Level 3: 6620
Amount: $180,000.00
Section 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the director of the department administering said project that the project has been completed and the monies are no longer required for said project, except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for the design of offices at 1111 East Broad Street, and does hereby waive provisions of Sections 329.12, 329.13, and 329.14 of the Columbus City Codes.
SECTION 7. That the 2006 Capital Improvement Budget is hereby amended for Fund No 514, Subfund 002, Dept/Div. 47-01as follows in order to establish sufficient funding authority:
Current CIB: 470039 Facility Relocation/Renovation $800,000
510041 Whittier Peninsula Office Relocation $500,000
Revised CIB 470039 Facility Relocation/Renovation $0
510041 Whittier Peninsula Office Relocation $1,300,000
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.