Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with A. Morton Thomas and Associates, Inc. (AMT) in the amount of up to $250,000.00 for the Resurfacing - Urban Paving General Engineering 2024 project.
The intent of this project is to provide the City of Columbus with contractual access to additional design resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the Department to complete its capital budget commitments. The two individual projects to be analyzed and designed as part of this contract are Design of a Local Public Agency (LPA) project and small to moderate size improvement projects that may be grouped into larger projects. The contract may be modified as additional funding becomes available.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Resurfacing - Urban Paving General Engineering 2024 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from April 3, 2024, to May 1, 2024. The
City received two (2) responses. Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on May 13, 2024. The responding firms were:
Company Name City/State Majority/MBE/WBE/VET/EBE/LGBTBE/SLBE
DLZ Ohio, Inc. Columbus, OH MBE
AMT Columbus, OH MAJ
AMT received the highest score by the evaluation committee and will be awarded the Resurfacing - Urban Paving General Engineering 2024 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against AMT.
The certification of AMT and all associated subcontractors was in good standing at the time the bid was awarded.
As part of their bid AMT has proposed the following 3 subcontractors to work on the project:
|
Company Name |
City/State |
Majority/ODI Certification |
|
2LMN, INC. |
Columbus, Ohio |
MBE |
|
Compass Infrastructure Group |
Columbus, Ohio |
WBE |
|
ASC Group INC. |
Columbus, Ohio |
WBE |
2. CONTRACT COMPLIANCE
AMT’s contract compliance number is CC 045672 and expires 6/9/2025.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2023 Capital Improvement Budget is necessary to align spending with the proper project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
5. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so that additional resources needed to complete capital projects be made available as soon as possible, to ensure the safety of the traveling public
Title
To amend the 2023 Capital Improvement Budget; to authorize the Director of Public Service to enter into a professional services contract with A. Morton Thomas and Associates, Inc. for the Resurfacing - Urban Paving General Engineering 2024 project; to authorize the expenditure of up to $250,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($250,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide contractual access to additional resources that are necessary to perform professional engineering and survey services as well as provide technical expertise for the Department to complete its capital budget commitments; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Resurfacing - Urban Paving General Engineering 2024 project; and
WHEREAS, AMT submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with A. Morton Thomas and Associates, Inc. for the provision of professional engineering consulting services described above in the amount of up to $250,000.00; and
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 20% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, this expenditure is to modify a contract that was put in place prior to the implementation of this program and as such is not a part of the program; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with A. Morton Thomas and Associates, Inc. in order to provide funding for the Resurfacing - Urban Paving General Engineering 2024, to ensure the safety of the traveling public all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282 - 100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $192,319.00 / ($192,319.00) / $0.00
7704 / P530282 - 100051 / Resurfacing - Resurfacing Projects (Voted 2019 SIT Supported) $446,256.00 / ($57,681.00) / $388,575
7704 / P530282 - 100178 / Resurfacing - Urban Paving General Engineering 2024 (Voted Carryover) / $0.00 / $192,319.00 / $192,319.00
7704 / P530282 - 100178 / Resurfacing - Urban Paving General Engineering 2024 (Voted 2019 SIT Supported) / $0.00 / $57,681.00 / $57,681.00
SECTION 2. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with A. Morton Thomas and Associates, Inc., 250 Civic Center Drive, Suite 205, Columbus, Ohio 43215, for the Resurfacing - Urban Paving General Engineering 2024 project in an amount up to $250,000.00.
SECTION 3. That the expenditure of $250,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100178 (Resurfacing - Urban Paving General Engineering 2024), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.