Explanation
This ordinance authorizes the establishment of an encumbrance in the amount of $135,150.00 in the Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services sub fund to provide moneys to pay AT&T for data services associated with the City of Columbus, CCS Voice over Internet Protocol (VOIP) telephone project
This ordinance also authorizes the Director of Finance and Management, on behalf of the Department of Technology, to associate General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data services.
Per ordinance 2557-2017 passed by City Council October 30, 2017, and all exhibits, this on-going project is a collaborative partnership between the city and the schools. As the city expands its VOIP solution, services and equipment are made available to the schools and the schools are, in turn, reimbursing the city for incurred costs. These costs include maintenance and license renewals, phone company charges, staff augmentation, etc. Reimbursed funds are deposited into a special sub-fund, created expressly for the purpose of accounting for the project’s revenues and expenditures. Periodic appropriations from the unappropriated balance of this sub-fund are sought as needed and as reimbursements are submitted.
Finally, this ordinance authorizes the expenditure of $135,150.00 for the above-mentioned purpose.
CONTRACT COMPLIANCE:
AT&T: CC#-340436390, expires 1-7-21; DAX #-006413
FISCAL IMPACT:
Funds for the above-mentioned purpose are budgeted and available in the Information Services Operating Fund, Columbus City Schools Telephone Services sub-fund.
EMERGENCY LEGISLATION:
Emergency action is requested so that funds are in place to continue implementation of the above-described VOIP project without interruption.
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to associate General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract (UTC)/Purchase Agreements (PA) PO000901 with AT&T for data services; to authorize the establishment of an encumbrance in the amount of $135,150.00 to fund data services associated with the City of Columbus, Columbus City Schools VoIP project; to authorize the expenditure of $135,150.00 for the above-described purpose; and to declare an emergency. ($135,150.00)
Body
WHEREAS, on October 31, 2017, the City of Columbus and Columbus City Schools entered into a collaborative partnership for a Voice-over-Internet-Protocol solution with the passage of ordinance 2557-2017; and
WHEREAS, pursuant to the above noted ordinance and all attachments and exhibits, Columbus City Schools reimburses the City of Columbus for incurred costs; and
WHEREAS, these reimbursed funds are deposited into a special sub-fund, created expressly for the purpose of accounting for the project’s revenues and expenditures; and
WHEREAS, sufficient funds are budgeted and available in the Information Services Operating Fund, Columbus City Schools Telephone Services sub fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to undertake the above-stated actions to continue implementation of the above-described VOIP project without interruption, for the immediate preservation of the public health, peace, property, safety and welfare; NOW, THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to establish an encumbrance in the amount of $135,150.00 using funds budgeted in the Department of Technology, Information Services Division, Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services sub-fund.
SECTION 2. That the Director of Finance and Management, on behalf of the Department of Technology, be and is hereby authorized to associate General Budget Reservations resulting from this ordinance with a pre-established Universal Term Contract (UTC)/Purchase Agreement (PA) PO000901 with AT&T for data services.
SECTION 3. That the expenditure of $135,150.00 be and is hereby authorized for the above-described purpose from the Department of Technology, Information Services Division, Information Services Operating Fund, Columbus City Schools (CCS) Telephone Services sub fund. (PLEASE SEE 1617-2021 EXP)
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.