Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Bituminous Pavement Systems, LLC, for the Resurfacing - 2021 Slurry Seal - Crack Seal project and to provide payment for construction, construction administration, and construction inspection services.
This contract consists of crack sealing 62 City streets, slurry sealing 127 City streets, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. The department of public service uses crack sealant or slurry sealant products to maintain streets in between resurfacing treatments to prolong the useful life of the roadways.
The estimated Notice to Proceed date is April 1, 2022. The project was let by the Office of Support Services through Vendor Services and Bid Express. Three bids were received on November 9, 2021, and tabulated as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Bituminous Pavement Sys. LLC |
$ 1,338,539.53 |
Columbus, OH |
MAJ |
Strawser Construction, Inc. |
$ 1,675,956.09 |
Columbus, OH |
MAJ |
American Pavement |
$ 3,950,404.79 |
Columbus, OH |
MAJ |
Award is to be made to Bituminous Pavement Systems, LLC, as the lowest responsive and responsible and best bidder for their bid of $1,338,539.53. The amount of construction administration and inspection services will be $120,468.56. The total legislated amount is $1,459,008.09.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Bituminous Pavement Systems, LLC.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Bituminous Pavement Systems, LLC is CC014148 and expires 2/10/23.
3. PRE-QUALIFICATION STATUS
Bituminous Pavement Systems, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds in the amount of $1,459,008.09 are available within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2021 Capital Improvement Budget is required to establish sufficient budget authority for the project. Funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time to prevent further damage to roads.
Title
To amend the 2021 Capital Improvement Budget; to authorize the Director of Public Service to enter into contract with Bituminous Pavement Systems, LLC, for the Resurfacing - 2021 Slurry Seal and Crack Seal project; to authorize the expenditure of up to $1,459,008.09 from the Streets and Highways Bond Fund for the Resurfacing - 2021 Slurry Seal - Crack Seal Project; and to declare an emergency. ($1,459,008.09)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing - 2021 Slurry Seal - Crack Seal project; and
WHEREAS, the work for this project consists of crack sealing 62 City streets, slurry sealing 127 City streets, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents. The department of public service uses crack sealant or slurry sealant products to maintain streets in between resurfacing treatments to prolong the useful life of the roadways; and
WHEREAS, Bituminous Pavement Systems, LLC, will be awarded the contract for the Resurfacing - 2021 Slurry Seal - Crack Seal project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing - 2021 Slurry Seal - Crack Seal project for construction expense along with construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into contract with Bituminous Pavement Systems, LLC, to prevent further damage to roads, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2021 Capital Improvements Budget authorized by ordinance 2707-2021 be amended as follows to establish sufficient authority for this project:
Fund / Project Number / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100000 / 59-03 Resurfacing (Voted Carryover) / $1,509,403.00 / ($1,459,009.00) / $50,394.00
7704 / P530282-942021 / Resurfacing 2021 Slurry Seal - Crack Seal (Voted Carryover) / $0.00 / $1,459,009.00/ $1,459,009.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Bituminous Pavement Systems, LLC, 1595 Frank Road, Columbus, Ohio, 43223, for the Resurfacing - 2021 Slurry Seal - Crack Seal project in the amount of up to $1,338,539.53 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $120,468.56.
SECTION 3. That the expenditure of $1,459,008.09, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction) and 5911 (Infrastructure Management), Project P530282-942021 (Resurfacing - 2021 Slurry Seal - Crack Seal), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.