Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase UV Reactor Parts and Maintenance Services with B L Anderson Co. Inc The Division of Water is the sole user of UV Reactor Parts and Maintenance Services. UV Reactor Parts and Maintenance Services are used to maintain ultraviolet disinfection equipment at Hap Cremean and Dublin Road Water Treatment Plants. The term of the proposed option contract would be approximately two (2) years, expiring June 30, 2028, with the option to renew for one (1) additional year or portion thereof. The Purchasing Office opened formal bids on April 16, 2026. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ032395). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
B L Anderson Co. Inc., CC# 007023 expired 3/25/2017(pending), Items: All Items, $1.00
Total Estimated Annual Expenditure: $40,000.00 on parts and $20,000.00 on labor (service), Division of Water is, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the current contract expires June 30, 2026, and these parts are needed to maintain ultraviolet disinfection of the City of Columbus water supply.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase UV Reactor Parts and Maintenance Services with B L Anderson Co. Inc.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00)
Body
WHEREAS, the UV Reactor Parts and Maintenance Services UTC will provide for the purchase of replacement parts and services for ultraviolet disinfection equipment at two water treatment plants; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 16, 2026, and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities to purchase replacement parts and services for ultraviolet equipment at two water treatment plants; in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase UV Reactor Parts and Maintenance Services because the current contract expires June 30, 2026, all for the immediate preservation of the public health, peace, property safety, and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase UV Reactor Parts and Maintenance Services in accordance with Request for Quotation RFQ032395 for a term of approximately two (2) years, expiring June 30, 2028, with the option to renew for one (1) additional year or portion thereof, as follows:
B L Anderson Co. Inc., Items: All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO003693 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.