Explanation
BACKGROUND: This ordinance authorizes the Board of Health to modify an existing contract for security officer services for off-site WIC clinics in an amount not to exceed $61,666.67.
The existing contract with OSS Ohio Holdings LLC, entered on March 1, 2026, through February 28, 2027, and passed via ORD 0296-2026, will be modified by increasing the contract in an amount not to exceed $61,666.67 for a new contract amount of $674,365.76. The existing contract with OSS Ohio Holdings LLC includes services for both Columbus Public Health (CPH) at 240 Parsons Avenue as well as offsite WIC clinics managed by CPH.
This contract modification is fully funded by the 2026-2027 WIC grant G502643. The update is necessary because the 2026-2027 grant award budget was unknown when the original legislation was submitted in February 2026, making it difficult to determine how much security funding would be available through February 28, 2027. The 2026-2027 grant has been officially awarded as of October 2026.
The price of the contract modification was determined by the current contract, the RFP, and available 2026-2027 WIC grant funding. It would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes because it has already been procured through an RFP. A Request for Proposal (RFP), # RFQ028946 "Security Officer Services for Columbus Public Health and WIC," was publicly posted to the City of Columbus Vendor Services website from October 15, 2024, until November 22, 2024. All vendors registered with the City of Columbus under commodity code 99046 (Guard and Security Services) were notified of the RFP. A total of four vendors submitted responses to the RFP. In conjunction with the professional consulting firm of Security Risk Management Consultants, the CPH evaluation committee unanimously recommended awarding the contract to OSS Ohio Holdings, LLC, as the lowest, responsive, responsible and best bidder under the provisions of City Code, Chapter 329. The contract compliance number for OSS Ohio Holdings, LLC., is CC044219.
EMERGENCY DESIGNATION: This ordinance is submitted as an emergency because immediate approval is critical to prevent a disruption in security services that would directly compromise the physical safety of staff and patients at off-site WIC clinics. Emergency passage is vital to avoid a dangerous lapse in protection and ensure continuous, uninterrupted security operations for off-site WIC clinics through February 28, 2027.
FISCAL IMPACT: Expenditures to provide these services are budgeted in the 2026-2027 WIC Administration Grant, G502643. ($61,666.67)
Title
To authorize the Board of Health to modify an existing contract for security officer services for off-site WIC clinics with OSS Ohio Holdings LLC; to authorize the expenditures to cover these modifications from the 2026-2027 WIC Administration Grant; and to declare an emergency. ($61,666.67)
Body
WHEREAS, the Board of Health has a need to modify an existing contract for security officer services for off-site WIC clinics with OSS Ohio Holdings LLC by increasing the contract amount by $61,666.67 for a new contract amount of $674,365.76. Total amount needed to increase this contract shall not exceed $61,666.67; and
WHEREAS, OSS Ohio Holdings LLC has the expertise required to carry out those services; and
WHEREAS, an emergency exists in the usual, daily operations of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to modify this contract for security officer services for off-site WIC clinics to ensure the physical safety of patients and staff and prevent a dangerous disruption in protection; and immediate emergency approval is required so the vendor can maintain continuous operations and begin invoicing for their services starting in October 2026; and NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify an existing contract for security officer services for off-site WIC clinics with OSS Ohio Holdings LLC by increasing the contract amount by $61,666.67 for a new contract amount of $674,365.76. The total amount needed to increase the contract shall not exceed $61,666.67.
SECTION 2. That the expenditure of $61,666.67 is hereby authorized from 2026-2027 WIC Administration Grant, G502643, Department of Health, Division No. 5001, in object class 03 - Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That these contract modifications are in compliance with Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that these contract modifications are properly accounted for and recorded accurately on the city's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.