Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to modify and increase the construction contract with G & G Cement Contractors, LLC for the Curb Replacement-Citywide Curb Rehabilitation-2013 Project 1 project in the amount of up to $231,900.00 and to provide for additional construction administration and inspection services in the amount of $23,100.00. Work to be performed includes, but is not limited to, continued removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted.
The contract is being modified due to the fact that the Planning and Operations division has asked that the following streets for the repair of curb be included on the 2013 Curb Repair Contract. In the Eastmoor Civic Association and Blockwatch area: Bexley Park Road, Bryden Road, Sherwood Road, and Enfield Road (just resurfaced on 2012 Project 3). The 2012 UIRF program has allocated $120,000 of funding for the curb repair on these Eastmoor Civic Association streets. In the Peacekeeper Civic Association area, Hampton Road from Main Street to Fair Avenue is to be included. The 2012 UIRF program has allocated $135,000 of funding for the curb repair on the Peacekeeper Civic Association Street.
Original contract amount: $909,000.00 (Ordinance 1749-2013, City contract number EL014708). Total contract amount, including this contract modification: $1,140,900.00.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G & G Cement Contractors, LLC.
2. CONTRACT COMPLIANCE
The contract compliance number for G & G Cement Contractors, LLC is 262560462 and expires 4/17/14.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bond Fund, No. 704. A transfer of cash and budget authority is necessary to align funding with this project expenditure.
4. EMERGENCY DESIGNATION.
Emergency action is requested in order for this project to commence as early as possible and perform necessary reconstruction to City curb ramps for the highest level of pedestrian access and safety.
Title
To amend Capital Improvement Budget; to authorize the City Auditor to transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to modify and increase the construction contract with G & G Cement Contractors, LLC for the construction of Citywide Curb Rehabilitation Project; to authorize the expenditure of up to $255,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($255,000.00)
Body
WHEREAS, Department of Public Service is responsible for the construction and rehabilitation of curbs within the City of Columbus; and
WHEREAS, the original contract no. EL014708 was authorized by ordinance no. 1749-2013; and
WHEREAS, this ordinance authorizes additional funding in the amount of $231,900.00 to address items such as, but not limited to, continued removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted; and
WHEREAS, it is necessary to provide additional funds in the amount of $23,100.00 for construction administration and inspection; and
WHEREAS, the Department of Public Service has determined it to be in the City's best interest to modify the subject contract for purposes of continued removal and rehabilitation of various locations of curb and curb and gutter and constructing ADA curb ramps along those streets where warranted; and
WHEREAS, it is necessary to amend the 2013 Capital Improvements Budget to establish authority within the correct project detail number; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that the funding should be authorized immediately to perform necessary construction and rehabilitation to City curbs and curb ramps to maintain the highest level of pedestrian access and safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2013 Capital Improvements Budget authorized by ordinance 0645-2013 be amended to provide sufficient authority in the appropriate project detail number for this project as follows:
Fund / Project / Project Name / Current C.I.B. / Change / C.I.B. as amended
704 / 440005-100000 / Urban Infra.-Eng&Constr/Traffic (Voted 2008) / $4,806,324.00 / ($255,000.00) / $4,551,324.00
704 / 530210-100020 / Curb Reconstruction - Eastmoor-Walnut Ridge (Voted 2008) / $0 / $255,000.00 / $255,000.00
SECTION 2. That the transfer of cash and appropriation within the Streets and Highways G.O. Bond Fund, 704 be authorized as follow:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 440005-100000 / Urban Infra.-Eng&Constr/Traffic / 06-6600 / 590050 / $255,000.00
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530210-100020 / Curb Reconstruction - Eastmoor-Walnut Ridge / 06-6600 / 742120 / $255,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to modify and increase a contract with G&G Cement Contractors, LLC, 2849 Switzer Avenue, Columbus, Ohio 43219 for the construction of the Curb Replacement - Citywide Curb Rehabilitation - 2013 Project 1 project in the amount of $231,900.00 or so much thereof as may be needed in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $23,100.00.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of up to $255,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12
Contract - $231,900.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530210-100020 / Curb Reconstruction - Eastmoor-Walnut Ridge / 06-6631 / 742120 / $231,900.00
Inspection - $23,100.00
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530210-100020 / Curb Reconstruction - Eastmoor-Walnut Ridge / 06-6687 / 742120 / $23,100.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by
the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from
and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.