Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with DLZ Ohio to add additional funds for design of the Intersection Improvements - SR-161 Corridor Study project, 530086-100030, also known as FRA-SR 161-11.48 project, (PID 97169).
Ordinance 1335-2014 authorized the Director of Public Service to accept the SR161 Corridor Study PID 97169 grant, to execute a grant agreement with ODOT for $225,000.00, and to execute a professional services contract with DLZ Ohio in an amount of up to $250,000.00 for the project. The contract was issued for an initial amount of $231,279.00, with $18,696.00 added per modification #1 to the contract. The scope of services for this project included completing portions of the Planning and Preliminary Engineering Phases of the Project Development Process (PDP) to develop alternatives for improvements to all intersections, including service road intersections, along Dublin-Granville Road (SR 161) from just east of the I-71 northbound ramps to and including Cleveland Avenue.
The additional funds requested with this ordinance for modification #2 are for the detailed design of a new traffic signal at the service road north of the SR161 and Cleveland Avenue intersection. This project consists of installing a new mast arm signal to stop the eastbound and southbound movements at the intersection of the western leg of the service road north of SR161 with Cleveland Avenue. The raised median on the north leg of Cleveland Avenue will be adjusted to provide positive offset for the northbound/southbound left turn lanes.
The total value of the contract with DLZ for this project is as follows:
$231.279.00 - Original contract amount (ORD 1335-2014; PO #EL016349)
$18,696.00 - Modification #1 (ORD 1335-2014; PO # PO038158)
$75,000.00 - This modification
$324,975.00
2. FISCAL IMPACT
The estimated cost of modification #2 is $75,000.00, with the City contributing all funds toward that effort. Funding for this project is available in Fund 7704, Street and Highway Improvements G. O. Bond Fund, within the Department of Public Service.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow project schedules to be maintained.
Title
To authorize the Director of Public Service to enter into a professional services contract modification with DLZ Ohio, Inc. relative to the Intersection Improvements - SR-161 Corridor Study project; to authorize the expenditure of $75,000.00 from the Streets and Highways Improvements Bond Fund; and to declare an emergency. ($75,000.00) (AMENDED BY ORD. 2724-2017; PASSED 10/30/2017)
Body
WHEREAS, Ordinance 1335-2014 authorized the Director of Public Service to accept the SR161 Corridor Study PID 97169 grant, to execute a grant agreement with ODOT for $225,000.00, and to execute a professional services contract with DLZ Ohio in an amount of up to $250,000.00 for the project; and
WHEREAS, as a result of the study, the Department of Public Service would like to proceed with the detailed design of a new traffic signal at the service road north of the SR161 and Cleveland Avenue intersection; and
WHEREAS, it is necessary to modify the professional services contract with DLZ Ohio Inc. and expend funds for the purpose of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with DLZ Ohio, Inc. to prevent unnecessary delays in the completion thereof, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and hereby is authorized to modify a professional services contract with DLZ Ohio, Inc. and provide funding in the amount of up to $75,000.00 for the aforementioned project.
SECTION 2. That the expenditure of $75,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 Street and Highway Improvements Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.