Explanation
The Public Service Department, Transportation Division, requires the wherewithal to respond to Transportation facility renovation needs that are not budgeted or provided by the Facilities Management Division, in order to correct inadequacies with equipment at the Transportation Division Facilities. An annual inspection of the equipment at the training complex revealed that repairs are needed for the HVAC system, sprinkler systems, backflow, and antifreeze systems before freezing weather begins and causes damage within the building. This ordinance will provide funding for the repairs involved to correct these deficiencies. All work will be conducted in accordance with the competitive bidding provisions of the City Code.
Fiscal Impact: Eligible funding has been identified within the Transportation Division's Street and Highway Improvement Fund. This ordinance transfers these monies between projects within this Fund, appropriates them and authorizes their expenditure.
Emergency Action is requested in order to perform these unexpected repairs at the earliest possible time in order to avoid damage within the building.
Title
To appropriate $50,0000.00 within the Street and Highway Improvement Fund; to transfer $50,000.00 between projects within that Fund; to authorize the establishment of an Auditor's Certificate to fund facilities renovation projects for the Transportation Division and to authorize the Public Service Director to encumber and expend up to $50,000.00 for this purpose from the Street and Highway Improvement Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, the Transportation Division has facility renovation needs that need to be addressed; and
WHEREAS, eligible funding has been identified within the Transportation Division's Street and Highway Improvement Fund for this purpose; and
WHEREAS, all contracts will be conducted in accordance with provisions of the City Code; and
WHEREAS, an Auditor's Certificate will be created against which funds can be encumbered and expended without additional legislative action; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that this funding should be approved immediately so the work may proceed without delay and damage to City facilities prevented, thereby preserving the public health, peace, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Streets and Highway Improvement Fund (Fund 766), and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $50,000.00 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 03, Object Level Three Code 6620, and Project 766999.
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within the Streets and Highway Improvement Fund as follows:
FROM:
Dept/Div: 59-09 | Fund 766 | Project: 766999 | Amount: $50,000.00
TO:
Dept/Div: 59-09 | Fund 766 | Project: 590132 | Amount: $50,000.00
Total Transfer to: $50,000.00
SECTION 3. That the monies appropriated in Sections 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor be and hereby is directed to establish an Auditor's Certificate using these funds that is to be available as necessary for Transportation Division facility renovation projects.
SECTION 5. That all contracts will be issued in accordance with the provisions of the City Codes, 1959.
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s) to the Public Service Director.
SECTION 7. That for the purpose of paying the cost of the renovations the sum of $50,000.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 766, The Streets and Highway Improvement Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6620, OCA Code 590132 and Project 590132.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.