Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a professional services contract with Transystems Corporation for the Pedestrian Safety Improvements - Moler Road, Southgate Drive., Ferris Road, and Parsons Avenue Sidewalk project for $690,000.00.
There are four individual sidewalk projects to be designed as a part of this contract. These improvements are mostly within the right-of-way and are identified in the Operations SAFEWALKS plan. They are:
1. Moler Road from Lockbourne Road to Progress Avenue - Engineering and right-of-way plans will be produced for sidewalks on both sides of the street for a total of 1 mile.
2. Parsons Avenue from Obetz Road to Dering Avenue - Engineering and right-of-way plans will be produced for sidewalks on both sides of the street for a total of 3.6 miles.
3. Southgate Avenue from High Street to Parsons Avenue - Engineering plans will be produced for sidewalks on both sides of the street for a total of 1 mile.
4. Ferris Avenue from Karl Road to Minnie Avenue - Engineering plans will be produced for sidewalks on both sides of the street for a total of 0.7 miles.
6.3 miles of 5 foot wide sidewalk will be added or reconstructed in this project on the both sides of the four roads. 144 ADA ramps will be added or reconstructed in this project. There are 27 bus stops and transit routes within the limits of this project. Pedestrian generators and destinations impacting the prooposed project include residences, St. Francis Desales, St. Matthias, Buckey Middle School, Indian Mound Parks and Recreation Center, Scioto Trail Elemantary School, Southmoor Middle School, and Moler Elementary School.
The Department of Public Service, Office of Support Services solicited a Request for Proposal for the Pedestrian Safety Improvements - Moler Road, Southgate Drive, Ferris Road, and Parsons Avenue Sidewalk project. This project was formally advertised through the City's Vendor Services from May 16, 2011, to June 9, 2011. The city received Four responses. A proposal from Moody-Nolan was deemed non-responsive due to their not meeting all ODOT pre-qualification categories. Three proposals were deemed minimally compliant and were fully evaluated when the Evaluation Committee met on June 23, 2011.
Company Name City/State Majority/MBE/FBE
Transystems Corporation Columbus, OH Majority
Columbus Engineering Consultants(CEC) Columbus, OH Majority
Resource International, Inc. Columbus, OH Majority
Transystems Corporation received the highest score by the evaluation committee and will be awarded the Pedestrian Safety Improvements - Moler Road, Southgate Drive, Ferris Road, and Parsons Avenue Sidewalk Project Contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Transystems Corporation.
2. CONTRACT COMPLIANCE
Transystems Corporation contract compliance number is 43-0839725 and expires 9/28/11.
3. EMERGENCY DESIGNATION
Emergency action is requested to provide for this engineering and design work at the earliest possible time in order to contract for the design of these sidewalks according to the schedule set to make these sidewalks available at the earliest possible time for the safety of pedestrians within these project areas.
4. FISCAL IMPACT
Funds for this project are budgeted and available in the 2011 CIB in the Pedestrian Safety Improvements Project. This expense can be accommodated by appropriating and transferring funds needed in the amount of $690,000.00 from the Special Income Tax Fund. Bonds have yet to be sold for the whole project, necessitating a certification of $690,000.00 against the Special Income Tax Fund. Upon sale of bonds, this will be reimbursed.
Title
To authorize the Director of Public Service to enter into a professional service engineering contract with Transystems Corporation for the Pedestrian Safety Improvements - Moler Road, Southgate Drive., Ferris Road, and Parsons Avenue Sidewalk project; to authorize and direct the City Auditor to appropriate and transfer $690,000.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate and to authorize the expenditure of $690,000.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($690,000.00)
Body
WHEREAS, the Director of Public Service has identified the need to enter into a professional service engineering contract for the design of 4 projects as described below:
1. Moler Road from Lockbourne Road to Progress Avenue
2. Parsons Avenue from Obetz Road to Dering Avenue
3. Southgate Avenue from High Street to Parsons Avenue
4. Ferris Avenue from Karl Road to Minnie Avenue; and
WHEREAS, The Department of Public Service solicited a request for proposal for the Pedestrian Safety Improvements - Moler Road, Southgate Drive., Ferris Road, and Parsons Avenue Sidewalk Contract; and
WHEREAS, a satisfactory proposal has been submitted by Transystems Corporation; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations which the city will issue to finance this project is presently expected not to exceed $690,000.00; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project"); and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Mobility Options, in that this legislation should go forth immediately to maintain the overall design schedule in order to have plans and engineering services available for these sidewalk projects, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with Transystems Corporation, 1105 Schrock Road, Suite 400, Columbus, OH, 43229 in the amount of $690,000.00 or so much as may be needed for the Pedestrian Safety Improvements - Moler Road, Southgate Drive, Ferris Road, and Parsons Avenue Sidewalk Project.
SECTION 2. The sum of $690,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Streets and Highways G.O. Bonds Fund, No. 704, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $690,000.00 is hereby appropriated within Fund 704, the Streets and Highways G.O. Bonds Fund, Dept-Div. 59-10, Division of Mobility Options as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100056 / Pedestrian Safety Improvements - Moler Road, Southgate Drive., Ferris Road, and Parsons Avenue Sidewalk / 06-6682 / 740556 / $690,000.00
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized and directed to repay the Special Income Tax Fund the amount transferred under Section 3 above.
SECTION 7. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Section 3, above.
SECTION 8. That the City intends that this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $690,000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen months following the later to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 9. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 10. That for the purpose of paying the cost of the contract, the sum of $690,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704, for the Division of Mobility Options, Dept.-Div. 59-10
Fund / Project No. / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590105-100056 / Pedestrian Safety Improvements - Moler Road, Southgate Drive., Ferris Road, and Parsons Avenue Sidewalk / 06-6682 / 740556 / $690,000.00
SECTION 11. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 12. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.