Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Playworld Midstates for the design, site preparation and supervision of a community built playground at the Marion Franklin Community Center. In addition to the City funded portion of this project, there will be $15,000 worth of discounts and funds paid directly to Playworld Midstates via a Let’s Play Community Construction Grant that was awarded to Recreation and Parks from Dr. Pepper Snapple and KaBoom! for a total project value of $66,203.00. The KaBoom! Community Build Model is a method of using community volunteers to plan for, design, and build a community playground. As part of the grant agreement, the Department must purchase the equipment for the playground from a KaBoom! preferred vendor.
The costs for this project will be $49,703.00 with a contingency of $1,500.00 for a total of $51,203.00.
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on November 13, 2015 and received by the Recreation and Parks Department on November 25, 2015. Proposals were received from the following companies:
Company
Playworld Midstates (MAJ)
After reviewing the proposal that was submitted, it was determined that Playworld Midstates was the most responsive.
Principal Parties:
Playworld Midstates
2127 112th Avenue, Holland, MI 49424
Patricia Hobson 614-855-3790
CC#: 113732875 Exp. Date: 11/24/2016
Emergency Justification: An emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to enter into said contract so that the community build can stay on schedule for the first week of May 2016.
Fiscal Impact: $51,203.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Playworld Midstates for the Marion Franklin Community Playground Build; to authorize the expenditure of $49,703.00 with a contingency of $1,500.00 for a total of $51,203.00 from the Recreation and Parks Voted Bond Fund; to authorize the City Auditor to transfer $1,203.00 within the Recreation and Parks Voted Bond Fund; to amend the 2015 Capital Improvement Budget; and to declare an emergency. ($51,203.00)
Body
WHEREAS, it is necessary to authorize and direct the Director of Recreation and Parks to enter into contract with Playworld Midstates for the Marion Franklin Community Playground Build; and
WHEREAS, it is necessary to authorize the expenditure of $49,703.00 with a contingency of $1,500.00 for a total of $51,203.00 from the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the City Auditor to transfer $1,203.00 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to amend the 2015 Capital Improvement Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into said contract so that the community build can stay on schedule for the first week of May 2016 for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Playworld Midstates for the Marion Franklin Community Playground Build.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the City Auditor is hereby authorized to transfer $1,203.00 within the Recreation and Parks Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2015 Capital Improvements Budget Ordinance 0557-2015 is hereby amended as follows in order to provide sufficient budget authority for this and future legislation.
CURRENT:
Fund 7702; P510017-100000; Park Improvements; $445,472 (SIT Supported)
Fund 7702; P510319-100000; Safe Playgrounds; $50,000 (SIT Supported)
AMENDED TO:
Fund 7702; P510017-100000; Park Improvements; $444,269 (SIT Supported)
Fund 7702; P510319-100000; Safe Playgrounds; $51,203 (SIT Supported)
SECTION 7. That the expenditure of $49,703.00, with a contingency amount of $1,500.00, for a total of $51,203.00, or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.