Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into year two of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. The original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012 and included the first year of ASM fee for the term period of March 1, 2014 through February 28, 2015. This ordinance will authorize maintenance and support for the coverage period from March 1, 2015 through February 28, 2016, at a cost of $43,000.00.
FISCAL IMPACT:
In 2012, $454,295.00 (via Ord. No. 2278-2012) was legislated with Lucity, Inc. for a work order management system and included the ASM fee cost for the first year. Funding for this ordinance in the amount of $43,000.00 is budgeted and available within the Department of Technology, Internal Services Fund. The aggregate contract total including this request is $497,295.00.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract agreement in order to continue services from the supplier at the prices proposed and to ensure that the needed services are not delayed.
CONTRACT COMPLIANCE:
Vendor Name: Lucity, Inc. C.C.#: 48-1234072 Expiration Date: 08/26/2017
Title
To authorize the Director of the Department of Technology (DoT) to enter into year two of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks; to authorize the expenditure of $43,000.00 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($43,000.00)
Body
WHEREAS, the original agreement (EL013745) was authorized by ordinance 2278-2012, passed November 12, 2012; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into year two of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. The cost for the second year of maintenance and support for the coverage period from March 1, 2015 through February 28, 2016 is $43,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director enter into year two of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the City of Columbus, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) be and is hereby authorized to enter into year two of a five year agreement with Lucity, Inc., for annual support and maintenance fees (ASM) on a work order management system currently utilized by the Departments of Public Service, Finance and Management, and Recreation and Parks. This ordinance is for maintenance and support for the coverage period from March 1, 2015 through February 28, 2016, at a cost of $43,000.00.
SECTION 2. That the expenditure of $43,000.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01| Fund: 514| Subfund: 010| OCA Code: 590747| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $21,500.00|
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 03| OBJ Level 03: 3369| Amount: $21,500.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.