Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Life Technologies Crime Lab Supplies with Life Technologies Corporation. The Division of Police is the sole user for crime lab supplies and reagents. These supplies are used for DNA testing, as no other reagents and parts are authorized for use in the Police Crime Lab’s equipment. Life Technologies Corporation is the sole source for these parts and services as they are the only local distributor and authorized service provider for Life Technologies Crime Lab Supplies. Pricing was obtained from the supplier’s bid proposal submitted on August 9, 2023. The term of the proposed option contract would be approximately three years, expiring 9/30/2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Life Technologies Corporation CC# 006302 expires 06/21/2025, $1.00
Total Estimated Annual Expenditure: $100,000.00, Division of Police, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the contract expires on September 30, 2023 and a new contract is needed to ensure that supplies are readily available for DNA testing.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Life Technologies Crime Lab Supplies with Life Technologies Corporation in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Life Technologies Crime Lab Supplies UTC will provide for the purchase of crime lab supplies and reagents used to process evidence and Life Technologies Corporation is the sole source provider of these goods; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Police in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase crime lab supplies with Life Technologies Corporation, as the current contract expires on September 30, 2023 and a contract is needed to ensure that crime lab supplies are readily available for testing purposes, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Life Technologies for a term of approximately three years, expiring 9/30/2026, with the option to renew for one (1) additional year, as follows:
Life Technologies Corporation, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.