Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Mainline Services and Repair Parts with Core and Main, LP and Ferguson Enterprises, Inc. The Division of Water is the primary user for Mainline Water Services and Repair Parts. Mainline Water Parts, such as tubing, stops, unions, couplings, service saddles and clamps are used for repairs, construction and maintenance of water lines throughout the City of Columbus service area. The term of the proposed option contracts would be approximately two years, expiring March 31, 2021 with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 20, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010871). Two bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Core and Main LP, CC# 03-0550887 expires 2/02/2020, All Items, $1.00
Ferguson Enterprises, Inc., CC# 54-1211771 expires 10/25/2019, All Items, $1.00
Total Estimated Annual Expenditure: $150,000.00, Division of Water, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency ordinance to ensure the there is no interruption in repair, maintenance and construction of water lines.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Mainline Service and Repair Parts with Core and Main LP, and Ferguson Enterprises, Inc.; to authorize the expenditure of $2.00 from General Budget Reservation BRPO000978; and to declare an emergency. ($2.00).
Body
WHEREAS, the Mainline Service and Repair Parts UTCs will provide for the purchase of as tubing, stops, unions, couplings, service saddles and clamps used for repairs, construction and maintenance of water lines throughout the City of Columbus service area; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on December 20, 2018 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Finance and Management Director to enter into two (2) Universal Term Contracts for the option to purchase Mainline Services and Repair Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contracts for the option to purchase Mainline Services and Repair Parts in accordance with Request for Quotation RFQ010871 for a term of approximately 2 years, expiring March 31, 2021, with the option to renew for one (1) additional year, as follows:
Core and Main LP, All Items, $1.00
Ferguson Enterprises, Inc., All Items, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.