Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify and extend two (2) existing Universal Term Contracts (UTCs) for the option to obtain General Contracting for Maintenance, Service, Repairs and Renovations with 2K General Company, CC# 005739, expires January 31, 2025 and Elford, Inc., CC# 006059, expires 12/28/2025. These contracts provide for general maintenance service, repairs and renovations for the Facilities Management Division and other city agencies, not serviced by the in-house staff of the Facilities Management Division. The contracts, PO266882 with 2K General Company and PO266879 with Elford, Inc.were established in accordance with Request for Quotation RFQ016830 and will expire January 31, 2025. It is in the best interest of the City to extend the contracts through April 30, 2025, allowing sufficient time to establish new contract(s) from formal bids that were received September 30, 2024 using the best value procurement process.
No additional funds are necessary to modify the option contracts as requested. There is no change in the type of products or services being procured. The original contract was formally bid. The original terms and conditions will remain in effect.
EMERGENCY DESIGNATION: The Finance and Management Department respectfully requests this legislation be considered an emergency to modify and extend the option contracts with 2K General Company, PO266882 and Elford, Inc. PO266879 for a period of three (3) months, from January 31, 2025 to and including April 30, 2025; as the current contracts expire on January 31, 2025 and contracting services are needed at various City locations.
FISCAL IMPACT: No funding is required to modify the option contract. City departments must set aside their own funding for their estimated expenditures.
Title
To authorize the Finance and Management Director to modify and extend the Universal Term Contracts for the option to purchase General Contracting for Maintenance, Service, Repairs and Renovations with 2K General Company and Elford, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office entered into two (2) Universal Term Contracts for General Contracting For Maintenance, Service, Repairs and Renovations for use by the Facilities Management Division and other city agencies, not serviced by the in-house staff of the Facilities Management Division; and
WHEREAS, it is necessary to modify and extend the existing contracts with 2K General Company and Elford, Inc. to ensure that General Contracting for Maintenance, Service, Repairs and Renovations can be performed on city buildings.
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division and other city agencies in that it is immediately necessary to authorize the Finance and Management Director to immediately modify and extend the Universal Term Contracts with 2K General Company and Elford, Inc. for the option to obtain General Contracting for Maintenance, Service, Repairs and Renovations as the current contracts expire on January 31, 2025, all for the immediate preservation of the public health, peace, property, safety, and welfare; and now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and extend the contracts for the option to obtain General Contracting for Maintenance, Service, Repairs and Renovations with 2K General Company PO266882 and Elford, Inc. PO266879 for a period of three (3) months, from January 31, 2025 to and including April 30, 2025.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.