Explanation
BACKGROUND: To authorize the Director of Public Utilities to enter into contract with Dark Water Solutions Ltd. to provide maintenance, service and repair of KSB pumps. The pumps are used to continuously provide water transport and water distribution and are critical in the treatment of wastewater.
The Department of Public Utilities solicited competitive bids for KSB pump maintenance, service and repair services in accordance with the relevant provisions of Section 329 (RFQ027095). One-hundred and seventy-one vendors (171) vendors were solicited. One (1) MAJ bid was received and opened on April 13, 2024.
The bid from Dark Water Solutions Ltd was the only bidder. After a review of the bid, it was determined that they meet all the requirements of the specifications.
The contract will be in effect from the date of execution to and including December 31, 2026 with the option to renew for one additional year. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required.
Contractor: Dark Water Solutions Ltd, vendor #034466, cc exp 1/6/25, majority status
Subcontractor: KSB, Inc., vendor #049629, cc expires 6/28/26, majority status
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $200,000.00 is budgeted and needed for this purchase.
$0.00 was spent in 2021
$0.00 was spent in 2020
Title
To authorize the Director of Public Utilities to enter into a contract with Dark Water Solutions Ltd for KSB Pump maintenance, service and repair; and to authorize the expenditure of $200,000.00 from the Sewer Operating Fund. ($200,000.00)
Body
WHEREAS, the Department of Public Utilities solicited bids for KSB pump maintenance, service and repair services (RFQ027095); and
WHEREAS, the pumps are used to continuously provide water transport and water distribution and are critical in the treatment of wastewater; and
WHEREAS, one bid was received and opened by the Director of Public Utilities on April 13, 2024; and
WHEREAS, the Department of Public Utilities recommends an award be made for all items to the only bidder, Dark Water Solutions Ltd.; and
WHEREAS, this contract will be in effect for one year from the date of execution to and including December 31, 2026 and upon mutual agreement of the parties, availability of funds, and approval by the Columbus City Council, this contract can be renewed for one additional year; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into an contract with Dark Water Solutions Ltd. for KSB pump maintenance, service and repair services; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into a contract for the purchase of KSB pump maintenance, service and repair services with Dark Water Solutions Ltd. per the terms and conditions of RFQ027095 on file in the Department of Public Utilities.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this agreement will be in effect from the date of execution to and including December 31, 2026, and, upon mutual agreement, funds availability, and approval by the Columbus City Council this contract can be renewed for one additional year.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the expenditure of $200,000.00 in Fund 6100 (Sewerage Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.