Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order for uniforms for the Division of Fire from the existing Universal Term Contract established by the Purchasing Office with Roy Tailors Uniform Company. These are replacement uniforms for current Fire Division personnel and also for fire recruits who will start training in June 2010. Fire uniforms consist of such items as pants, shirts, T-shirts, and boots.
This legislation also authorizes the transfer of funds within the Division of Fire's General Fund Budget, from the Transfer line item to Materiel and Supplies.
Bid Information: A Universal Term Contract exists for these purchases (FL003086).
Contract Compliance: 31-1261664, expiring 11/12/2010
Emergency Designation: Emergency action is requested as funds are needed immediately to purchase said fire uniforms for firefighters and for recruits who start training in June.
FISCAL IMPACT: This ordinance authorizes an expenditure of $420,000.00 from the Fire Division's 2010 General Fund operating budget for the purchase of uniforms. The 2010 General Fund budget for the Division of Fire also had $120,000.00 budgeted in the transfer character for recruit uniforms which will be transferred to the Materiel and Supplies portion of the budget for expenditure. The Fire Division budgeted $774,400.00 (including recruit uniforms) in the 2010 General Fund operating budget for uniforms. A total of $100,000.00 has been encumbered/expended to date for uniforms. The Fire Division spent or encumbered $507,000 in 2009 and $306,159.00 in 2008 for uniform items.
Title
To authorize and direct the Finance and Management Director to issue a purchase order for the Division of Fire for uniforms from the existing Universal Term Contract with Roy Tailors Uniform Company, to authorize the City Auditor to transfer funds within the Division of Fire's General Fund Budget, to authorize the expenditure of $420,000.00 from the General Fund; and to declare an emergency. ($420,000.00)
Body
WHEREAS, there is a need to purchase uniforms for the Division of Fire; and
WHEREAS, a Universal Term Contract established by the Purchasing Office exists for these purchases; and
WHEREAS , it is necessary to transfer funds within the Division of Fire's General Fund Budget, from Transfers to Materiel and Supplies to properly align appropriation with projected expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to purchase uniforms for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of uniforms for the Division of Fire in accordance with the existing Universal Term Contract established with Roy Tailors by the Purchasing Office for such purpose.
SECTION 2. That the City Auditor is hereby authorized to transfer $120,000.00 between Object Level Ones within the Division of Fire as follows:
FROM: Dept/Div 30-04|Fund 010|OCA Code 903005|Object Level One 10|Object Level Three 5501
To: Dept/Div 30-04|Fund 010|OCA Code 301531|Object Level One 02|Object Level Three 2221
SECTION 3. That the expenditure of $420,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund 010, Division of Fire No. 30-04, Object Level One 02, Object Level Three Code 2221, OCA Code 301531.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.