Explanation
BACKGROUND: To modify and extend the existing city-wide contracts for the option to purchase Personal Safety Products for various City agencies to and including June 30, 2006. The Purchasing Office opened formal bids on November 7, 2002. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000342DRM) and awarded UTC contracts as follows:
FL001671, Colonial/Michigan Glove Company, cc #34-1892126, expires 10/31/2006
FL001674, Jendco Safety Supply, cc# 31-1286443, expires 12/5/2006
FL001677, Safety Solutions, Inc., cc #31-0808325, expires 1/9/2007
These companies are not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1) Amount of additional funds: The estimated annual expenditure for these contracts is $88,000.00.
2) Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts.
3) Reason other procurement processes not used: Contract specifications are currently being evaluated. A new bid when will be developed when evaluations are complete.
4) How cost was determined: The cost, terms and conditions are in accordance with the original agreements.
FISCAL IMPACT: No funding is required to extend the option contracts. City agencies must obtain approval to expend from their own budgeted funds for their estimated expenditures.
To maintain an uninterrupted supply of services to City agencies using these Universal Term Contracts, this ordinance is being submitted as an emergency.
Title
To authorize and direct the Finance and Management Director to modify and extend the UTC contracts for the option to purchase Personal Safety Products and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bids; and
WHEREAS, vendors have agreed to extend FL001671, FL001674 and FL001677 at current prices and conditions to and including November 30, 2006, and it is in the best interest of the City to exercise this option; and
WHEREAS, in order to avoid a lapse in our ability to maintain personal safety products while a new bid is being developed, this is being submitted for approval as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend FL001671, FL001674 and FL001677 for an option to purchase personal safety products, thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to modify and extend contracts for personal safety products as follows to and including November 30, 2006:
FL001671 Colonial/Michigan Glove Company
FL001674 Jendco Safety Supply
FL001677 Safety Solutions, Inc.
SECTION 2. That these modifications are in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.