Explanation
This legislation authorizes the Director of Public Utilities to enter into a planned contract modification (Mod #5) with 360water, Inc. for the purposes of providing on-going Facilities and Safety Training Management and Documentation Services for the Division of Sewerage and Drainage and the Division of Power and Water (Water).
The contract allows for the on-going safety training including General Illness and Illness Response for Employees Training, Laboratory Safety and Inspections, Scissors and Aerial Lifts, Welding/Cutting Safety, Inspection and Maintenance for Eye Wash and Shower Stations, General Housekeeping, Construction Safety, Hand and Body Positioning, Watershed SPCC Training, 910 Dublin Road SPCC Training, Crane Safety. Furthermore the contract includes a continuation of Process Courseware for the WWTPs, Maintenance Tool Training, DPU server maintenance, JPWWTP server maintenance, and the Integrated Contingency Plan updates for the Division of Sewerage and Drainage, a regulatory USEPA requirement. New training includes Red Flag Rule Training, Risk Management Plan, Emergency Overflow Response and Notification Plan Training.
The fifth modification is part of the planned scope of services included in the contract. The original language allowed for five (5) planned modifications. The funding is for approximately one (1) year or until the scope of work is completed and funds are exhausted; this will most likely extend into the first quarter of 2013. It is a logical extension of the original contract and expands the training and documentation to include training staff of the Division of Sewerage and Drainage and Division of Power and Water. The Department of Public Utilities will re-bid this contract after this 5th and final modification.
Amount of additional funds to be expended: $499,080.00
Original Contract $ 150,000.00
Modification # 1 (2007) $ 364,345.25
Modification # 2 (2008) $ 318,625.00
Modification # 3 (2009) $ 280,125.00
Modification # 4 (2011) $ 290,775.00
Modification # 5 (2012) Current $ 499,080.00
Current Proposed Total $1,902,950.25
Reasons additional goods/services could not be foreseen:
This Contract Modification No. 5 was planned and anticipated, and so stated in the original contract's legislation. It is a planned continuation of the services originally included within the existing contract's scope of service.
Reason other procurement processes are not used:
The funding provided by this contract modification is for continuation of the existing work of the contract. In so much as the majority of this work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire these services.
How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal. The estimate of the quantity of labor required to provide the scope of services for this modification is consistent with the anticipated level of work required for these tasks and is within the anticipated level of funding originally forecast.
SUPPLIER: 360water, Inc. (31-1704111), Expires 05/31/2013
360water, Inc. holds FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $499,080.00 is budgeted and available for this planned modification. $311,200.00 is from the Sewerage System Operating Fund and $187,880.00 is from the Water Systems Operating Fund.
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with 360water, Inc. for the Facilities and Safety Training Management and Documentation Services; to authorize the expenditure of $311,200.00 from the Sewer System Operating Fund; and $187,880.00 from the Water Systems Operating Fund. ($499,080.00).
Body
WHEREAS, the Department of Public Utilities has a contract with 360water, Inc. to provide Facilities and Safety Training Management and Documentation and the development of Maintenance and Operation Training Courseware for the Jackson Pike Wastewater Treatment Plant and the Southerly Wastewater Treatment Plant New Headworks Improvement Project , and
WHEREAS, the original contract number EL006779 was authorized by Ord 1994-2006, passed December 4th, 2006, executed April 04, 2007, and signed by the City Attorney on April 18, 2007; and
WHEREAS, Mod #1, contract number EL007565 was authorized by Ord 1013-2007, passed November 5th, 2007, executed December 11, 2007, and signed by the City Attorney on December 17, 2007; and
WHEREAS, Mod #2, contract number EL008887 was authorized by Ord 0896-2008, passed September 15th, 2008, executed November 24, 2008, and signed by the City Attorney on December 05, 2008; and
WHEREAS, Mod #3, contract number EL009843 was authorized by Ord 1205-2009, passed October 26th, 2009, executed November 23, 2009 and signed by the City Attorney on December 04, 2009; and
WHEREAS, Mod #4, contract number EL12137 was authorized by Ord 0783-2011, passed July 18th, 2011, executed October 21, 2011, and signed by the City Attorney on October 25, 2011; and
WHEREAS, this planned modification No. 5 of the contract will continue the services provided within the Division of Sewerage and Drainage and the Division of Power and Water (Water), and
WHEREAS, the vendor has agreed to modify and extend EL006779 at current prices and conditions and it is in the best interest of the City to exercise this option; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage and the Division of Power and Water (Water) to authorize the Director of Public Utilities to modify and increase the Facilities and Safety Training Management & Documentation Services contract with 360water, Inc.; for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify and increase contract number EL006779 with 360water, Inc., for professional services for the Department of Public Utilities, Division of Sewerage and Drainage and Division of Power and Water (Water) Facilities and Safety Training Management & Documentation Services, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 5 is ADD $499,080.00. Total contract amount including this modification is $1,902,950.25.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $499,080.00 or so much thereof as may be needed, be and the same hereby is authorized to pay the cost thereof as follows:
Division of Sewerage and Drainage Fund 650
OCA: 605006
Object Level 1: 03
Object Level 3: 3336
Amount: $311,200.00
Division of Power and Water (Water) Fund 600
OCA: 601849
Object Level 1: 03
Object Level 3: 3336
Amount: $187,880.00
TOTAL REQUESTED AMOUNT: $499,080.00
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.