Explanation
1. BACKGROUND: This Ordinance authorizes the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a design agreement, with Abbot Studios Architects + Planners + Designers, LLC (hereinafter “Abbot Studios”), for design services for the Georgesville Refuse Station & SWACO Transfer Station project, in the amount of $2,542,767.69.
The project involves design services at the following key facilities located at 1550 Georgesville Rd, Columbus, Ohio 43228:
• Refuse Station: ~ 20,000 S.F., one story, including office spaces, toilets, locker rooms, conference/break room, and vehicle maintenance bay.
• Transfer Station: ~ 15,000 S.F. compactor, one story, including tipping floors, small break room, toilets, and locker rooms for men and women.
The scope includes space planning, design, engineering services, construction administration services, special inspections, and closeout.
This is a joint project with the Solid Waste Authority of Central Ohio (hereinafter “SWACO”). SWACO has contributed $1,255,686.02 for their share and has been deposited into the Streets and Highways Non-Bond Fund - Fund No. 7766.
2. BID INFORMATION: The selection of the firm providing the consulting services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals (RFP)." The project was let by the Office of Construction Management through Vendor Services and Bonfire. Four hundred seventy-seven (477) vendors were solicited.
Three (3) Requests for Proposals were opened on April 4, 2025:
Vendor: City/State
Abbot Studios Columbus/OH
DLZ Architecture, Inc. Columbus/OH
Star Consultants Columbus/OH
An evaluation committee reviewed and scored the proposals based on the criteria included in Columbus City Code, Section 329. The Department of Finance and Management recommends an award be made to Abbot Studios.
3. CONTRACT COMPLIANCE INFO: Abbot Studios, Vendor No. 4796, expires 10/17/27, Majority-designated.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Abbot Studios.
4. EMERGENCY DESIGNATION: Emergency designation is requested in order to maintain the project schedule and meet project commitments.
5. FISCAL IMPACT: There are sufficient funds within the Refuse Collection Voted Capital Fund - Fund No. 7703, the Streets & Highways Voted Capital Fund - Fund No. 7704, and the Streets and Highways Non-Bond Fund - Fund No. 7766. The Auditor’s Office has received and deposited SWACO’s check and has assigned ACPO013847 for their share of $1,255,686.02.
Title
To authorize the Director of Finance and Management, on behalf of the Office of Construction Management, to enter into a design agreement with Abbot Studios, for the Department of Public Service’s Georgesville Refuse Station & SWACO Transfer Station project; to authorize an expenditure up to $2,542,767.69 within the Refuse Collection Voted Capital Fund, the Streets & Highways Voted Capital Fund, and the Streets and Highways Non-Bond Fund; and to declare an emergency. ($2,542,767.69)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Office of Construction Management, received three (3) technical proposals for design services for the Department of Public Service’s Georgesville Refuse Station & SWACO Transfer Station project on April 4, 2025; and
WHEREAS, the Department of Finance and Management recommends an agreement be awarded to Abbot Studios; and
WHEREAS, this is a joint project with SWACO and SWACO has contributed $1,255,686.02 for their share of costs; and
WHEREAS, the Auditor’s Office has received and deposited SWACO’s check and has assigned ACPO013847 for their share of $1,255,686.02; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a design agreement, with Abbot Studios, for the Department of Public Service’s Georgesville Refuse Station & SWACO Transfer Station project, in an amount up to $2,542,767.69; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Refuse Collection Voted Capital Fund - Fund No. 7703, the Streets & Highways Voted Capital Fund - Fund No. 7704, and the Streets and Highways Non-Bond Fund - Fund No. 7766; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a design services agreement with Abbot Studios, for the Department of Public Service’s Georgesville Refuse Station & SWACO Transfer Station project, in an emergency manner in order to maintain the project schedule and meet project commitments, for the immediate preservation of the public health, peace, property and safety; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to enter into a design services agreement, with Abbot Studios, for the Department of Public Service’s Georgesville Refuse Station & SWACO Transfer Station project, in the amount of $2,542,767.69.
SECTION 2. That this is a joint project with SWACO and the Auditor’s Office has received and deposited SWACO’s check and has assigned ACPO013847 for their share of $1,255,686.02.
SECTION 3. That an expenditure of $2,542,767.69, or so much thereof as may be needed, is hereby authorized in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.