Explanation
Background:
The purpose of this ordinance is to authorize the transfer of $607,163.52 within the voted Recreation and Parks Bond Fund No. 702 and to amend the 2010 Capital Improvements Budget to allow for funding to purchase recreation and parks equipment. In addition, this legislation will transfer $363,608.00 within the voted Recreation and Parks Bond Fund No. 746 to provide funding for future projects.
Emergency action is requested to allow the financial transaction to be posted in the City's accounting system as soon as possible. Up-to-date financial posting promotes accurate accounting and financial management.
Title
To authorize the transfer of $607,163.52 within the voted Recreation and Parks Bond Fund and $363,608.00 within the Governmental B.A.B.s (Build America Bonds) Fund; to amend the 2010 Capital Improvements Budget; and to declare an emergency. ($970,771.52)
Body
WHEREAS, cancellations within Capital Fund 702 were made totaling $172,166.00 and are being moved to an alternate project within Fund 702. In addition, $435,000.00 is also being moved within fund 702 to have funding available for equipment purchases; and
WHEREAS, funds are being moved to alternate projects within Fund 746 to establish correct funding locations for future capital improvement projects; and
WHEREAS, the 2010 Capital Improvement Budget will be amended to reflect the cancellations and fund transfers from various projects within Fund 702 for equipment, and within Fund 746 for future projects; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer said funds in order to allow the financial transaction to be posted in the City's accounting system as soon as possible; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $607,163.52 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100047 763547 6620 $125,000.00
510017-100043 644526 6620 $100,000.00
510017-100005 721705 6621 $10,000.00
510017-100003 721703 6621 $100,000.00
510035-100000 702035 6620 $169,949.69
440006-100000 644526 6680 $15,393.69
510011-100000 644526 6621 $48,879.00
510017-100000 644526 6621 $24,379.05
510017-100001 644526 6621 $836.68
510716-100000 644526 6620 $1600.00
510429-100000 644526 6620 $7625.43
510327-100000 644526 6681 $3,499.98
TO:
Project OCA Code Object Level 3 Amount
510040-100000 510040 6652 $607,163.52
SECTION 2. That the City Auditor is hereby authorized to transfer $363,608.00 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100050 763550 6621 $50,000.00
510035-100025 763525 6620 $18,931.00
510035-100000 746035 6620 $94,677.00
510011-100010 761110 6620 $125,000.00
510011-100012 761112 6620 $75,000.00
TO:
Project OCA Code Object Level 3 Amount
510035-100041 763541 6620 $68,931.00
510035-100010 728050 6620 $94,677.00
510011-100005 761105 6620 $200,000.00
SECTION 3. That the 2010 Capital Improvement Budget be amended due to cancellation of encumbrances totaling $172,166.00 from various completed projects as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
702 / 440006-100000 / UIRF Improvements / $0.00 (Carryover) / $15,394.00 (Carryover) / $15,394.00 (Carryover)
702/510011-100000/ Swimming Improvements/ $0.00 (Carryover) / $48,879.00 (Carryover) / $48,879.00 (Carryover)
702/510017-100000/ Park and Playground Improvements/ $482.00 (Carryover) / $23,898.00 (Carryover) / $24,380.00 (Carryover)
702/510017-100001/ Park and Playground Misc. Improvements/ $0.00 (Carryover) / $837.00 (Carryover) / $837.00 (Carryover)
702/510716-100000/ Security Improvements/ $0.00 (Carryover) / $1,600.00 (Carryover) / $1,600.00 (Carryover)
702/510429-100000/ Golf Course Improvements/ $0.00 (Carryover) / $7,626.00 (Carryover) / $7,626.00 (Carryover)
702/510327-100000/ Whittier Relocation/ $0.00 (Carryover) / $3,500.00 (Carryover) / $3,500.00 (Carryover)
702/510035-100000/ Facility Improvements/ $0.00 (Carryover) / $69,950.00 (Carryover) / $69,950.00 (Carryover)
SECTION 4. That the 2010 Capital Improvements Budget Ord. # 0564-2010 is hereby amended as follows, in order to provide sufficient budget authority for future expenditures legislation and to correct previous expenditure cancellations.
CURRENT:
Fund 702; Project 510040-100000 /Rec and Parks Equipment/ $0.00 (Voted Carryover)
Fund 702; Project 440006-100000 / UIRF Improvements / $15,394.00 (Voted Carryover)
Fund 702; Project 510011-100000/ Swimming Improvements/ $48,879.00 (Voted Carryover)
Fund 702; Project 510017-100000/ Park and Playground Improvements/ $24,380.00 (Voted Carryover)
Fund 702; Project 510017-100001/ Park and Playground Misc. Improvements/ $837.00 (Voted Carryover)
Fund 702; Project 510716-100000/ Security Improvements/ $1,600.00 (Voted Carryover)
Fund 702; Project 510429-100000/ Golf Course Improvements/ $7,626.00 (Voted Carryover)
Fund 702; Project 510327-100000/ Whittier Relocation/ $3,500.00 (Voted Carryover)
Fund 702; Project 510035-100000/ Facility Improvements/$69,950.00 (Voted Carryover)
Fund 702; Project 510040-100000 /Rec and Parks Equipment/ $0.00 (Voted 2008 SIT Supported)
Fund 702; Project 510035-100047 /Santa Maria/ $251,202 (Voted 2008 SIT Supported)
Fund 702; Project 510017-100043 /Festival Infrastructure/ $100,000 (Voted 2008 SIT Supported)
Fund 702; Project 510017-100005 Park Development/ $450,000 (Voted 2008 SIT Supported)
Fund 702; Project 510017-100003 /Hard Surface and Tennis/ $300,000 (Voted 2008 SIT Supported)
Fund 702; Project 510035-100000/ Facility Renovations/ $1,140,121 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100050 /Berliner Sanitary/ $50,000 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100000 /Facility Renovations/ $94,677 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100025/ Facility Renovations COAAA/ $18,931 (Voted 2008 SIT Supported)
Fund 746; Project 510011-100010 /Concrete Deck Improvements/ $125,000 (Voted 2008 SIT Supported)
Fund 746; Project 510011-100012/ Pool Painting Improvements/ $75,000 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100041 /Westgate Shelter House/ $579,000 (Voted 2008 SIT Supported)
Fund 746; Project 510011-100005/ Bath House Improvements/ $2,994,024 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100010/ HVAC Improvements Various/ $1,975,000 (Voted 2008 SIT Supported)
AMENDED TO:
Fund 702; Project 510040-100000 /Rec and Parks Equipment/ $172,166.00 (Voted Carryover)
Fund 702; Project 440006-100000 / UIRF Improvements / $0.00 (Voted Carryover)
Fund 702; Project 510011-100000/ Swimming Improvements/ $0.00 (Voted Carryover)
Fund 702; Project 510017-100000/ Park and Playground Improvements/ $0.00 (Voted Carryover)
Fund 702; Project 510017-100001/ Park and Playground Misc. Improvements/ $0.00 (Voted Carryover)
Fund 702; Project 510716-100000/ Security Improvements/ $0.00 (Voted Carryover)
Fund 702; Project 510429-100000/ Golf Course Improvements/ $0.00 (Voted Carryover)
Fund 702; Project 510327-100000/ Whittier Relocation/ $0.00 (Voted Carryover)
Fund 702; Project 510035-100000/ Facility Improvements/$0.00 (Voted Carryover)
Fund 702; Project 510040-100000 /Rec and Parks Equipment/ $435,000.00 (Voted 2008 SIT Supported)
Fund 702; Project 510035-100047 /Santa Maria/ $126,202 (Voted 2008 SIT Supported)
Fund 702; Project 510017-100043 /Festival Infrastructure/ $0 (Voted 2008 SIT Supported)
Fund 702; Project 510017-100005 Park Development/ $440,000 (Voted 2008 SIT Supported)
Fund 702; Project 510017-100003 /Hard Surface and Tennis/ $200,000 (Voted 2008 SIT Supported)
Fund 702; Project 510035-100000/ Facility Renovations/ $1,040,121 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100050 /Berliner Sanitary/ $0 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100000 /Facility Renovations/ $0 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100025/ Facility Renovations COAAA/ $0 (Voted 2008 SIT Supported)
Fund 746; Project 510011-100010 /Concrete Deck Improvements/ $0 (Voted 2008 SIT Supported)
Fund 746; Project 510011-100012/ Pool Painting Improvements/ $0 (Voted 2008 SIT Supported)
Fund 746; Project 510035-100041 /Westgate Shelter House/ $647,931 (Voted 2008 SIT Supported)
Fund 746; Project 510011-100005/ Bath House Improvements/ $3,194,024(Voted 2008 SIT Supported)
Fund 746; Project 510035-100010/ HVAC Improvements Various/ $2,069,677 (Voted 2008 SIT Supported)
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project, except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.